Operations Admin Executive

Search Personnel Pte Ltd; Singapore; On-site; SGD 43,000 - 51,000; Full time

Job summary

Search Personnel Pte Ltd in Singapore (Ubi) is seeking an Operations Admin Executive to provide daily administrative and operational support to the Operations Department. You will maintain records, prepare reports and coordinate with various teams to ensure smooth operations.

The role also involves processing invoices, billing adjustments, renewals for vehicle taxes, onboarding support and driving process improvements.

Qualifications

• Diploma in Business Administration or related discipline.
• At least two years of relevant experience in operations support or administration.
• Experience in billing coordination or customer service is preferred.
• Experience in fleet operations, transport, automotive, rental or leasing is advantageous.
• Proficient in Microsoft Office and Microsoft 365.

Responsibilities

• Provide daily administrative and operational support to the Operations Department.
• Maintain operational records, trackers, documentation and follow-up items.
• Prepare reports and support departmental projects and business-continuity activities.
• Process invoices, debit notes, credit notes and approved billing adjustments.
• Verify supporting documents and coordinate with Operations, Sales, Finance and customers.
• Assist with billing discrepancies, month-end billing and reconciliations.
• Process vehicle road-tax renewals and maintain renewal schedules.
• Follow up on fleet documentation.
• Coordinate chauffeur assignments and deployment changes.
• Controls and improvement
• Track audit, review and internal-control follow-up actions.
• Support onboarding and departmental orientation.
• Support digitalisation, automation and process-improvement initiatives.

Skills

MS Office & 365

Operations support

Billing coordination

Customer service

Education

Diploma in Business Administration

Diploma in Operations Management

Diploma in Finance

Job description

• Position: Operations Admin Executive

• Location: Ubi

• Working hours: Monday to Friday (8am - 5:30pm)

• Salary (commensurate with experience): Up to $4,200 Monthly Basic Salary + AWS + Medical Benefits

• Duration: Permanent

• Industry: Transportation

Main Responsibilities:

• Provide daily administrative and operational support to the Operations Department.

• Maintain operational records, trackers, documentation and follow-up items.

• Prepare reports and support departmental projects and business-continuity activities.

• Process invoices, debit notes, credit notes and approved billing adjustments.

• Verify supporting documents and coordinate with Operations, Sales, Finance and customers.

• Assist with billing discrepancies, month-end billing and reconciliations.

• Process vehicle road-tax renewals and maintain renewal schedules.

• Follow up on fleet documentation.

• Coordinate chauffeur assignments and deployment changes.

• Controls and improvement

• Track audit, review and internal-control follow-up actions.

• Support onboarding and departmental orientation.

• Support digitalisation, automation and process-improvement initiatives.

Requirements:

• Diploma in Business Administration, Operations Management, Business Studies, Finance or a related discipline.

• At least two years of relevant experience in operations support, administration, billing coordination, customer service or a related function.

• Experience in fleet operations, transport, automotive, rental or leasing would be advantageous.

• Comfortable handling invoices, reconciliations, operational records and multiple follow-up matters..

• Proficient in Microsoft Office and Microsoft 365 applications.