Operations Admin Coordinator - Woodlands - 5 Days - Up To $2.8K + AWS + VB - 4461

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 25,000 - 31,000; Full time

Benefits offered by this job

AWS

Variable Bonus

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Operations Admin Coordinator to join our Woodlands team in Singapore.

The role involves processing sales and operational orders, maintaining accurate records, and supporting internal workflows. Working days are Monday to Friday, with hours from 7:30am to 5:15pm. You will assist in scheduling measurements, deliveries, installations, and service works, coordinating vehicles and drivers, and liaising with departments to ensure smooth daily operations.

Qualifications

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• 1-3 years of relevant administrative or operations coordination experience.

Responsibilities

• Process sales and operational orders, including data entry, record updates and document preparation.
• Maintain accurate administrative records and ensure operational information is updated promptly.
• Prepare order documentation and support internal workflow processes.
• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.
• Coordinate the daily deployment of vehicles, drivers and operational resources.
• Assist with route planning and scheduling to improve operational efficiency.
• Liaise with relevant departments to ensure smooth daily operations.
• Prepare operational documents, costing details and supporting records for internal processing.
• Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.
• Verify subcontractor invoices and supporting documents for accuracy.
• Ensure proper filing and handover of documents for invoicing and record-keeping.
• Handle filing, scanning and document organisation.
• Assist with departmental reporting and operational tracking.
• Perform other administrative and coordination duties as assigned by supervisors or Management.

Education

GCE O Level or Diploma

Job description

Operations Admin Coordinator

Salary: $2,200 - $2,800 + AWS + Variable Bonus

Working Days: Monday - Friday

Working Hours: 7:30am - 5:15pm

Working Location: Woodlands

Job Responsibilities

Order Processing & System Administration

Process sales and operational orders, including data entry, record updates and document preparation.

Maintain accurate administrative records and ensure operational information is updated promptly.

Prepare order documentation and support internal workflow processes.

Scheduling & Deployment Coordination

Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.

Coordinate the daily deployment of vehicles, drivers and operational resources.

Assist with route planning and scheduling to improve operational efficiency.

Liaise with relevant departments to ensure smooth daily operations.

Documentation, Billing & Coordination

Prepare operational documents, costing details and supporting records for internal processing.

Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.

Verify subcontractor invoices and supporting documents for accuracy.

Ensure proper filing and handover of documents for invoicing and record-keeping.

General Administrative Support

Handle filing, scanning and document organisation.

Assist with departmental reporting and operational tracking.

Perform other administrative and coordination duties as assigned by supervisors or Management.

Requirements

Minimum GCE 'O' Level, Diploma or equivalent qualification.

1-3 years of relevant administrative or operations coordination experience.

Email: [e-mail]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279