Operation Manager

sashtha electrical pte. ltd.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

sashtha electrical pte. ltd. is seeking a proactive Operations Coordinator to support the Operations Director with daily tasks, coordinate the workflow across departments, and manage supplier quotations and materials sourcing.

The role includes preparing submission documents, coordinating site drawings, and maintaining project communication with customers. The ideal candidate will assist in tendering, defect handling, transport coordination, and manpower planning, contributing to timely project

Responsibilities

• Assist Operation Director on daily tasks and disseminate instructions to relevant departments.
• Oversee movement of workers to ensure smooth operations.
• Review supplier POs before sending them out to ensure accuracy.
• Obtain quotations from suppliers (invitation to quote).
• Source suppliers for required materials.
• Assign purchasers to prepare submission documents such as workers list and risk assessment.

Tools

AutoCAD

Job description

• 1. To assist Operation Director on his daily task and to distribute his instruction to the relevant department.
• 2. To control entire movement of all the workers.
• 3. To check and ensure all suppliers' PO before sending out.
• 4. Get quotation from supplier -invitation to quote
• 5. To check and source supplier for needed material.
• 6. To assign purchaser to prepare submission document for expl. Workers list & RA.
• 7. To assign site show round & tendering to Project Manager.
• 8. To assign draftsman to do new poject shop drawing & relevant calculation.
• 9. To prepare quotation with bill of quantity (BQ) for various project eg: meter installation project, customer requirement & defect work quotation
• 10. To prepare & submit certificate of completion form (ob handover form)
• 11. Assist sales manager on the submission, design, proposed material for his project
• 12. To check and double confirm on the daily work schedule after assigned by the subordinate
• 13. To attend call from customer requirement to prepare quotation & pass to account to submit
• 14. To attend enquires of our product & pricing
• 15. To handle calls from customer in regards of the defect work and assign accordingly
• 16. To prepare defect work after completion send photos of site installation if required customers
• 17. To assign email correspondence of all project defect work
• 18. To oversee all the transport, arrangement of the transport and arrange for the monthly servicing
• 19. To assign transport for all project, defect work & unwanted material collection
• 20. To submit the workers list, risk assessment, relevant documents, shop drawing, as-built drawing, comments from LEW drawing, submission of catalogue & sample, collection of sample light
• 23. To coordinate all project's issue, submission documents, e-mail correspondence, requirement (eg: request for AutoCAD drawing, approval material list) Additional work cost prepare work schedule
• 24. To prepare master manpower planning schedule on 3 month in weekly basis for review the work progress & manpower status result to up-growth planning
• 25. Monthly meeting with site supervisor for sit issue and progress and nos of active days or month in service
• 26. To ensure store is preparing the in & out materials form and update accordingly when needed.