Operation Admin [ Full Time Day / Night ]

Jokia Private Limited; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Jokia Private Limited in Singapore is hiring an Operations Administrator to support daily warehouse and logistics tasks. You will process customer orders, prepare invoices and delivery orders, and coordinate with warehouse and delivery teams to ensure timely order fulfillment.

The ideal candidate has at least 1 year in administration or logistics, strong computer and typing skills, and the ability to multitask in a fast-paced environment while upholding accuracy and food-safety standards.

Qualifications

• At least 1 year of experience in administration or logistics, training will be provided.
• Basic computer skills and typing proficiency.
• Able to work in a fast-paced environment with attention to detail.

Responsibilities

• Process and input customer orders accurately into the system.
• Prepare invoices, delivery orders, and other operational documents.
• Coordinate with warehouse staff to ensure timely picking and packing of orders.
• Liaise with delivery drivers regarding delivery schedules and order status.
• Monitor and update order progress in the system.
• Verify inventory and report any stock discrepancies.
• Ensure all operational documentation is complete and accurate.
• Respond promptly to operational enquiries from internal departments.
• Assist in resolving order, delivery, and inventory issues.
• Maintain proper filing and documentation of records.
• Support daily administrative tasks assigned by the Operations Manager.
• Ensure compliance with company SOPs and food safety standards.

Skills

Administration

Logistics coordination

Typing

Attention to detail

Multitasking

Job description

About Jokia

Jokia Private Limited is a leading importer and distributor of premium frozen meat and seafood products in Singapore. We serve both retail and wholesale customers and are committed to delivering quality products with excellent service.

Job Summary

We are looking for a responsible and detail-oriented Operations Administrator to support our daily warehouse and logistics operations. The successful candidate will ensure orders are processed accurately, coordinate with warehouse and delivery teams, maintain operational records, and assist in ensuring smooth day-to-day operations.

Key Responsibilities

• Process and key customer orders accurately into the system.
• Prepare invoices, delivery orders, and other operational documents.
• Coordinate with warehouse staff to ensure timely picking and packing of orders.
• Liaise with delivery drivers regarding delivery schedules and order status.
• Monitor and update order progress in the system.
• Verify inventory and report any stock discrepancies.
• Ensure all operational documentation is complete and accurate.
• Respond promptly to operational enquiries from internal departments.
• Assist in resolving order, delivery, and inventory issues.
• Maintain proper filing and documentation of records.
• Support daily administrative tasks assigned by the Operations Manager.
• Ensure compliance with company SOPs and food safety standards.

Employment Type

Full-Time

• Monday to Saturday
• 9:00 AM - 6:00 PM
• Salary: Negotiable based on experience

Preferred Qualifications

• At least 1 Year; training will be provided.
• Experience in administration, logistics . coordination is an advantage.
• Basic computer skills and typing proficiency.
• Able to work in a fast-paced environment with attention to detail.

Ideal Candidate

• Organised and detail-oriented.
• Able to multitask and prioritise work.
• Good communication skills.
• Responsible and reliable.
• Team player with a positive attitude.