Operation Admin Assist/Executive

Koh Civil Engineering Pte Ltd; Singapore; On-site; SGD 30,000 - 46,000; Full time

Job summary

Koh Civil Engineering Pte Ltd is seeking an organized Operations Admin Assistant/Executive to support the Project Department with daily administrative tasks and operational reporting.

Key duties include preparing reports, collecting site information, data entry for orders and timesheets, and coordinating with project teams to ensure timely information flow. Strong Microsoft Office skills and a Diploma or equivalent are preferred.

Qualifications

• Relevant administrative or project support experience preferred.
• Proficient in MS Excel, Word, and Outlook.
• Experience with SAP or data-entry systems is an advantage.
• Construction, civil engineering, or marine construction background is a plus.

Responsibilities

• Prepare and update daily, weekly, and monthly project reports.
• Collect and consolidate site information and equipment usage.
• Perform data entry for Work Orders, Delivery Orders, and timesheets.
• Coordinate with Project Managers, Engineers, and site personnel.
• Maintain project trackers, schedules, and progress reports.
• Provide administrative support to the Project Department.

Skills

MS Excel

MS Word

MS Outlook

Communication

Organizational skills

Attention to detail

Education

Diploma or equivalent

GCE O-Level / Nitec

Tools

SAP

Job description

We are looking for an organized and responsible Operations Admin Assistant/Executive to support our Project Department in daily administrative work and operational reporting.

Key Responsibilities

• Prepare and update daily, weekly, and monthly project reports.
• Collect and consolidate site information, manpower records, equipment usage, work progress, and other operational data.
• Perform data entry for Work Orders, Delivery Orders, timesheets, and project-related documents.
• Coordinate with Project Managers, Engineers, site personnel, and other departments to obtain the required information.
• Follow up on outstanding reports and ensure timely submission.
• Maintain proper filing and documentation of project records.
• Update project trackers, schedules, and progress reports.
• Assist with supporting documents for meetings, claims, audits, and management reporting.
• Provide general administrative support to the Project Department.
• Carry out any other duties assigned by Management.

Requirements

• Minimum GCE “O” Level, Nitec, Higher Nitec, Diploma, or equivalent.
• Relevant administrative or project support experience is preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience using SAP or other data-entry systems will be an advantage.
• Able to work independently and communicate with both office and site personnel.
• Good organizational skills, attention to detail, and ability to meet deadlines.
• Experience in the construction, civil engineering, or marine construction industry will be an added advantage.