Onsite Project Administrator & Documentation Lead

APP ENGINEERING PTE LTD; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

APP ENGINEERING PTE LTD is seeking an Administrative Coordinator to support the Project Manager and site team with day-to-day project operations in Singapore. Responsibilities include organizing project documentation, filing, and ERP data updates.

The role involves coordinating invoices, delivery orders, inventories, and manpower records, as well as preparing meeting minutes and handover documents to facilitate project closure.

Qualifications

• Administrative support experience
• Document control and filing
• ERP/system record maintenance
• Meeting and reporting support
• General office coordination

Responsibilities

• Coordinate and maintain project documentation such as drawings, submissions, correspondence, and reports.
• Organize filing systems and records following plans and ISO standards.
• Track document submissions and revisions to ensure timely progress.
• Support purchase requisition workflows and updates in ERP.
• Compile invoices, delivery orders, inventories, and equipment lists for tracking.
• Manage site manpower records including attendance and deployment details.
• Provide admin support for site office setup, logistics, and daily needs.
• Arrange office supplies and maintain equipment for efficiency.
• Prepare meeting minutes and project handover documentation.
• Perform other ad-hoc admin duties as required.

Job description

APP ENGINEERING PTE LTD is seeking an Administrative Coordinator to support the Project Manager and site team with day-to-day project operations in Singapore. Responsibilities include organizing project documentation, filing, and ERP data updates.

The role involves coordinating invoices, delivery orders, inventories, and manpower records, as well as preparing meeting minutes and handover documents to facilitate project closure.