Project/Site Adminstrator

APP ENGINEERING PTE LTD; Singapore; In loco; SGD 33.000 - 60.000; Tempo pieno

Descrizione del lavoro

APP ENGINEERING PTE LTD is seeking an Administrative Coordinator to support the Project Manager and site team with day-to-day project operations in Singapore. Responsibilities include organizing project documentation, filing, and ERP data updates.

The role involves coordinating invoices, delivery orders, inventories, and manpower records, as well as preparing meeting minutes and handover documents to facilitate project closure.

Competenze

• Administrative support experience
• Document control and filing
• ERP/system record maintenance
• Meeting and reporting support
• General office coordination

Mansioni

• Coordinate and maintain project documentation such as drawings, submissions, correspondence, and reports.
• Organize filing systems and records following plans and ISO standards.
• Track document submissions and revisions to ensure timely progress.
• Support purchase requisition workflows and updates in ERP.
• Compile invoices, delivery orders, inventories, and equipment lists for tracking.
• Manage site manpower records including attendance and deployment details.
• Provide admin support for site office setup, logistics, and daily needs.
• Arrange office supplies and maintain equipment for efficiency.
• Prepare meeting minutes and project handover documentation.
• Perform other ad-hoc admin duties as required.

Descrizione del lavoro

Company Overview

APP ENGINEERING PTE LTD is a BCA-registered L6 contractor specializing in Mechanical and Electrical Building Services, including ACMV, Electrical, Fire Protection, Plumbing, Sanitary, and Gas Services.

Job Summary

Responsible for providing administrative, documentation, and coordination support to the Project Manager and site team to ensure smooth day-to-day project operations.

Responsibilities

• Coordinate and maintain project documentation such as drawings, technical submissions, correspondence, reports, and other records to support project execution.
• Organize and update filing systems, document registers, and records following the Project Execution Plan (PEP), Functional Code of Practice, and ISO standards.
• Track document submissions, revisions, and pending approvals to ensure timely project progress.
• Support the team by managing purchase requisition workflows, processing goods received, and updating ERP system records accurately.
• Compile invoices, delivery orders, inventory, and equipment listings to assist financial and operational tracking.
• Coordinate site manpower records, including attendance, leave, and deployment details, with relevant departments for accurate workforce management.
• Provide administrative support for site office setup, logistics, and daily operational needs to maintain smooth site functions.
• Arrange office supplies, stationery, pantry items, and ensure maintenance of office equipment to support office efficiency.
• Prepare meeting minutes, reports, and project handover documentation as required to facilitate communication and project closure.
• Perform other ad-hoc administrative duties assigned by the Project Manager to support project and team needs.