Office / Service Administrator

Watercraft Marine Pte Ltd; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

Watercraft Marine Pte Ltd in Singapore seeks an Office / Service Administrator to support daily operations, focusing on documentation, coordination, and service job planning. You will work with service engineers, port agents, and subcontractors to ensure smooth execution of service activities, schedules, and invoicing support.

Proficiency in Microsoft Office is essential, and you will liaise with customers and suppliers to maintain accurate records.

Qualifications

• Prior experience in administration, service coordination, or office operations preferred.
• Strong organisational skills and attention to detail.
• Comfortable handling documentation, registers, and structured workflows.
• Able to communicate professionally with internal and external stakeholders.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and manage multiple tasks.

Responsibilities

• Draft and issue quotations to customers
• Prepare PO documents and match them against invoices
• Issue invoices and raise payment notes
• Ensure accuracy between PO, invoice, and payment documentation
• Maintain job records and create recurring job alerts
• Send RFQs to suppliers and track responses
• Coordinate attendances, travel, and logistics
• Communicate with port agents, service engineers, and subcontractors
• General administrative duties as required to support daily operations

Skills

Organisational skills

Attention to detail

Communication with stakeholders

Independent task management

Tools

Microsoft Office

Job description

About the role

Watercraft Marine is seeking a reliable and detail‑oriented Office / Service Administrator to support daily operations. This role is fully administrative, with responsibilities focused on documentation, coordination, and service job planning. You will work closely with service engineers, port agents, and subcontractors to ensure smooth execution of service activities.

Key responsibilities

• Draft and issue quotations to customers

• Prepare PO documents and match them against invoices

• Issue invoices and raise payment notes

• Ensure accuracy between PO, invoice, and payment documentation

• Maintain job records and create recurring job alerts

• Send RFQs to suppliers and track responses

• Coordinate attendances, travel, and logistics

• Communicate with port agents, service engineers, and subcontractors

• General administrative duties as required to support daily operations

About you

• Prior experience in administration, service coordination, or office operations preferred

• Strong organisational skills and attention to detail

• Comfortable handling documentation, registers, and structured workflows

• Able to communicate professionally with internal and external stakeholders

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Ability to work independently and manage multiple tasks