Office Operations & People Experience Lead

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

NVPC, the National Volunteer & Philanthropy Centre in Singapore, is seeking an experienced Office & Facilities Administrator to support daily operations, vendor coordination, and workplace services. You will help maintain a safe, welcoming office and drive efficient administrative processes across the organisation.

The role covers workspace management, procurement, onboarding, events, and budget coordination, requiring 2–3 years in related roles, strong organisational skills, and excellent

Qualifications

• Minimum 2-3 years of experience in workplace operations, office administration, facilities management, hospitality, or related operational support roles.
• Highly organised and proactive, with the ability to manage multiple priorities independently in a fast-paced environment.
• Strong interpersonal and communication skills, with a collaborative and service-oriented approach to supporting stakeholders.
• Comfortable coordinating vendors, workplace logistics, and day-to-day office operations.
• Proficient in Microsoft Office and Microsoft Teams.
• Passionate about creating a positive, welcoming, and well-run workplace experience for employees and guests.

Responsibilities

• Workspace & Facilities Management: Ensure NVPC's office environment is safe, functional, clean, and welcoming by coordinating with building management, vendors, and internal stakeholders to support smooth workplace operations
• Office Operations & Administration: Manage day-to-day office operations, including vendor coordination, procurement, workplace access arrangements, and administrative processes to ensure operational efficiency across the organisation
• Project & Vendor Coordination: Support office improvement works, workspace arrangements, and operational initiatives by coordinating with vendors, service providers, and building management
• Employee Engagement & Events: Support and execute staff engagement, wellbeing, appreciation, and workplace events that foster a positive and collaborative workplace culture
• Onboarding Support: Support onboarding and offboarding processes to ensure employees feel welcomed, supported, and well-equipped throughout their workplace experience
• Workplace Safety & Compliance: Support workplace safety, emergency preparedness, and office compliance processes to maintain a safe and well-managed workplace environment
• Budget & Invoice Coordination: Support office-related procurement, invoice processing, and budget tracking in collaboration with Finance and internal stakeholders

Skills

Office administration

Vendor coordination

Facilities management

Microsoft Office

Microsoft Teams

Tools

Microsoft Office

Microsoft Teams

Job description

NVPC, the National Volunteer & Philanthropy Centre in Singapore, is seeking an experienced Office & Facilities Administrator to support daily operations, vendor coordination, and workplace services. You will help maintain a safe, welcoming office and drive efficient administrative processes across the organisation.

The role covers workspace management, procurement, onboarding, events, and budget coordination, requiring 2–3 years in related roles, strong organisational skills, and excellent