Executive, Operations & Administration

NATIONAL VOLUNTEER AND PHILANTHROPY CENTRE (NVPC); Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

NVPC is seeking an organised Office & Facilities Coordinator in Singapore to keep the office safe, functional and welcoming. You will work with building management, vendors and internal teams to support smooth operations and onboarding.

The ideal candidate has 2–3 years in workplace operations, strong communication skills, proficiency with Microsoft Office and Teams, and a service-oriented mindset for staff and guests in a fast-paced environment. This is a full-time, on-site role.

Qualifications

• 2–3 years of experience in workplace operations, office administration, facilities management, hospitality, or related roles.
• Highly organised and proactive with the ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills with a service-oriented approach to stakeholders.
• Comfortable coordinating vendors, logistics and day-to-day office operations.
• Proficient in Microsoft Office and Microsoft Teams.

Responsibilities

• Workspace & Facilities Management: Ensure the office environment is safe, functional, clean and welcoming by coordinating with building management, vendors and internal stakeholders.
• Office Operations & Administration: Manage day-to-day operations, procurement, access arrangements, and administrative processes for efficiency.
• Project & Vendor Coordination: Support office improvement works and initiatives by coordinating with vendors and service providers.
• Employee Engagement & Events: Support staff engagement, wellbeing, appreciation, and workplace events to foster a positive culture.
• Onboarding Support: Assist onboarding and offboarding processes to ensure employees feel welcomed and supported.
• Workplace Safety & Compliance: Support safety, emergency preparedness and compliance processes.
• Budget & Invoice Coordination: Assist procurement, invoicing and budget tracking with Finance.

Skills

Organisational skills

Communication

Vendor coordination

Event planning

Tools

Microsoft Office

Microsoft Teams

Job description

About Us

NVPC is the national agency dedicated to growing a culture of volunteerism and philanthropy in Singapore. By engaging individuals, organisations, communities and leaders across the people, private and public sectors, we seek to create a more caring, inclusive, and compassionate society. Together, we envision Singapore as a City of Good, where everyone is able to give every day and everywhere (3Es), contributing their time, talent, treasure, ties and testimony (5Ts). Learn more at nvpc.org.sg.

Job Description

• Workspace & Facilities Management: Ensure NVPC's office environment is safe, functional, clean, and welcoming by coordinating with building management, vendors, and internal stakeholders to support smooth workplace operations
• Office Operations & Administration: Manage day-to-day office operations, including vendor coordination, procurement, workplace access arrangements, and administrative processes to ensure operational efficiency across the organisation
• Project & Vendor Coordination: Support office improvement works, workspace arrangements, and operational initiatives by coordinating with vendors, service providers, and building management
• Employee Engagement & Events: Support and execute staff engagement, wellbeing, appreciation, and workplace events that foster a positive and collaborative workplace culture
• Onboarding Support: Support onboarding and offboarding processes to ensure employees feel welcomed, supported, and well-equipped throughout their workplace experience
• Workplace Safety & Compliance: Support workplace safety, emergency preparedness, and office compliance processes to maintain a safe and well-managed workplace environment
• Budget & Invoice Coordination: Support office-related procurement, invoice processing, and budget tracking in collaboration with Finance and internal stakeholders

Qualifications

• Minimum 2-3 years of experience in workplace operations, office administration, facilities management, hospitality, or related operational support roles
• Highly organised and proactive, with the ability to manage multiple priorities independently in a fast-paced environment
• Strong interpersonal and communication skills, with a collaborative and service-oriented approach to supporting stakeholders
• Comfortable coordinating vendors, workplace logistics, and day-to-day office operations
• Proficient in Microsoft Office and Microsoft Teams
• Passionate about creating a positive, welcoming, and well-run workplace experience for employees and guests