Executive, Operations & Administration

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

NVPC is seeking a proactive Office Operations lead to manage daily operations, facilities, procurement, workplace access, and vendor coordination to create a safe, functional, and welcoming office in Singapore.

You will support onboarding and offboarding, plan staff events and engagement, ensure workplace safety and compliance, and coordinate budgets and invoices with Finance, delivering operational excellence across the organisation.

Qualifications

• Minimum 2-3 years of experience in workplace operations, office administration, facilities management, hospitality, or related operational support roles
• Highly organised and proactive, with the ability to manage multiple priorities independently in a fast-paced environment
• Strong interpersonal and communication skills, with a collaborative and service-oriented approach to supporting stakeholders
• Comfortable coordinating vendors, workplace logistics, and day-to-day office operations
• Proficient in Microsoft Office and Microsoft Teams

Responsibilities

• Workspace & Facilities Management: ensure the office is safe, functional, clean, and welcoming by coordinating with building management and vendors
• Office Operations & Administration: manage day-to-day office operations, procurement, access arrangements and admin processes
• Project & Vendor Coordination: support office improvement works and coordinate with vendors and service providers
• Employee Engagement & Events: support staff engagement, wellbeing, appreciation, and workplace events
• Onboarding Support: assist onboarding and offboarding to ensure employees feel welcomed and supported
• Workplace Safety & Compliance: help maintain safety, emergency preparedness, and compliance processes
• Budget & Invoice Coordination: assist procurement, invoice processing, and budget tracking with Finance

Skills

Organised

Communication skills

Vendor coordination

Customer service mindset

Tools

Microsoft Office

Microsoft Teams

Job description

COMPANY DESCRIPTION

NVPC is the national agency dedicated to growing a culture of volunteerism and philanthropy in Singapore. By engaging individuals, organisations, communities and leaders across the people, private and public sectors, we seek to create a more caring, inclusive, and compassionate society. Together, we envision Singapore as a City of Good, where everyone is able to give every day and everywhere (3Es), contributing their time, talent, treasure, ties and testimony (5Ts). Learn more at nvpc.org.sg.

RESPONSIBILITIES

• Workspace & Facilities Management: Ensure NVPC's office environment is safe, functional, clean, and welcoming by coordinating with building management, vendors, and internal stakeholders to support smooth workplace operations

• Office Operations & Administration: Manage day-to-day office operations, including vendor coordination, procurement, workplace access arrangements, and administrative processes to ensure operational efficiency across the organisation

• Project & Vendor Coordination: Support office improvement works, workspace arrangements, and operational initiatives by coordinating with vendors, service providers, and building management

• Employee Engagement & Events: Support and execute staff engagement, wellbeing, appreciation, and workplace events that foster a positive and collaborative workplace culture

• Onboarding Support: Support onboarding and offboarding processes to ensure employees feel welcomed, supported, and well-equipped throughout their workplace experience

• Workplace Safety & Compliance: Support workplace safety, emergency preparedness, and office compliance processes to maintain a safe and well-managed workplace environment

• Budget & Invoice Coordination: Support office-related procurement, invoice processing, and budget tracking in collaboration with Finance and internal stakeholders

QUALIFICATIONS

• Minimum 2-3 years of experience in workplace operations, office administration, facilities management, hospitality, or related operational support roles

• Highly organised and proactive, with the ability to manage multiple priorities independently in a fast-paced environment

• Strong interpersonal and communication skills, with a collaborative and service-oriented approach to supporting stakeholders

• Comfortable coordinating vendors, workplace logistics, and day-to-day office operations

• Proficient in Microsoft Office and Microsoft Teams

• Passionate about creating a positive, welcoming, and well-run workplace experience for employees and guests

Please note that your application will be sent to and reviewed by the direct employer - National Volunteer & Philanthropy Centre