Office Operations Manager

aqc coffee pte. ltd.; Singapore; On-site; SGD 26,000 - 39,000; Full time

Job summary

aqc coffee pte. ltd. in Singapore is seeking a capable administrative assistant to support daily office operations, answer inquiries, manage records, coordinate with vendors, and help optimize office efficiency.

The role involves scheduling, budgeting oversight, onboarding junior staff, supplier liaison, and ensuring smooth communication with external bodies. The candidate should be organized, proactive, and able to handle multiple tasks.

Responsibilities

• Answer customer questions, provide information, and address complaints.
• Answering phone calls and following up on appointments and deliveries.
• Compile, maintain and update company records.
• Manage office inventory and coordinate with vendors to ensure regular supply of office materials.
• Set up appointments, schedule meetings, distribute reports, and manage correspondence between the office and external bodies.
• Compile and maintain records of office business transactions.
• Train, onboard and supervise junior clerks.
• Operate office equipment including printers, copiers, fax machines and multimedia instruments.
• Long-term planning to create initiatives that align with the company’s goals.
• Assess departmental budgets to find ways to minimize expenses and optimize profits.
• Inspire and motivate employees to perform at their best through positive encouragement and incentive initiatives.
• Identify potential problems and points of friction and work to find solutions to maximize efficiency and revenue.
• Identify opportunities to expand or shift course in order to take advantage of changes in the market.

Job description

aqc coffee pte. ltd. in Singapore is seeking a capable administrative assistant to support daily office operations, answer inquiries, manage records, coordinate with vendors, and help optimize office efficiency.

The role involves scheduling, budgeting oversight, onboarding junior staff, supplier liaison, and ensuring smooth communication with external bodies. The candidate should be organized, proactive, and able to handle multiple tasks.