Office Operations & Facilities Lead

TRISTAR INVESTMENT MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

TRISTAR INVESTMENT MANAGEMENT PTE. LTD. is seeking an experienced Office Administrator to oversee day-to-day operations of the Singapore office.

You will manage facilities, coordinate with vendors, support the Managing Director and team, and ensure compliance with company policies. Responsibilities include maintaining inventory, handling IT equipment, payroll-related tasks, insurance and statutory obligations, postal matters, and archiving.

Qualifications

• Strong administrative and organizational skills for efficient office operations.
• Experience coordinating with vendors and third-party service providers.
• Proficient in Microsoft Office and basic office systems.
• Ability to manage office inventory, supplies, and IT assets.

Responsibilities

• Ensure smooth day-to-day operations of the office.
• Oversee facilities maintenance and coordinate with property management.
• Manage vendor and supplier relationships and contract reviews.
• Provide admin support to the Managing Director and team, including onboarding.
• Manage office inventory, pantry supplies, and IT equipment.
• Coordinate IT-related matters and ensure functionality of office equipment.
• Coordinate HR operations including payroll processing.
• Review and update office policies for compliance and alignment with laws.
• Monitor obligations such as insurance, MCST, and utilities payments.
• Coordinate incoming and outgoing postal matters.
• Track petty cash expenses and manage accounts payable.
• Maintain data deposits and document archiving.
• Support ad-hoc administrative or operational projects.

Skills

Office administration

Vendor coordination

IT assets management

Documentation

Communication skills

Tools

Microsoft Office

Job description

TRISTAR INVESTMENT MANAGEMENT PTE. LTD. is seeking an experienced Office Administrator to oversee day-to-day operations of the Singapore office.

You will manage facilities, coordinate with vendors, support the Managing Director and team, and ensure compliance with company policies. Responsibilities include maintaining inventory, handling IT equipment, payroll-related tasks, insurance and statutory obligations, postal matters, and archiving.