Executive Office & Facilities Manager

TRISTAR INVESTMENT MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

TRISTAR Investment Management PTE. LTD. in Singapore is seeking an organized Office Administrator to oversee day-to-day operations, facilities, and office services, ensuring a smooth and well‑functioning workplace.

You will provide basic IT support, coordinate meetings and events, manage documents and invoices, and handle confidential family-related matters with discretion, reporting to the management team.

Qualifications

• Degree in Business Administration, Office Management or related discipline with relevant experience.
• Strong organizational and coordination skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office; ability to prepare polished presentations and documents.
• Resourceful, practical and hands-on with problem-solving for day-to-day office matters.
• Strong interpersonal and communication skills with discretion handling confidential matters.

Responsibilities

• Oversee general office administration and day-to-day operations to ensure an organized, efficient workplace.
• Manage office facilities, maintenance, repairs, supplies and liaise with building management and service providers.
• Provide basic IT support and liaise with external IT support when required.
• Manage office equipment, assets, inventory and related records.
• Prepare and format presentations, reports, documents to a professional standard.
• Coordinate meetings, office events and logistics, and manage invoices and filing.
• Provide concierge and lifestyle support to family members, including errands and appointments.
• Coordinate residential property and vehicle matters, including maintenance scheduling and vendor management.
• Support ad hoc administrative projects while maintaining confidentiality and discretion.

Skills

Organizational skills

Coordination

Communication skills

Discretion

Problem-solving

Education

Degree in Business Administration, Office Management or related

Tools

PowerPoint

Word

Excel

Job description

TRISTAR Investment Management PTE. LTD. in Singapore is seeking an organized Office Administrator to oversee day-to-day operations, facilities, and office services, ensuring a smooth and well‑functioning workplace.

You will provide basic IT support, coordinate meetings and events, manage documents and invoices, and handle confidential family-related matters with discretion, reporting to the management team.