Administrative Executive (Operations)

ADECCO PERSONNEL PTE LTD; Singapore; On-site; SGD 33,000 - 67,000; Full time

Job summary

ADECCO Personnel Pte Ltd is seeking an Administrative Executive (Operations) to support the day-to-day operations of the College, including estate and facilities management, procurement, logistics, and asset management.

A key focus will be planning and executing the College's relocation to a new site, ensuring operational readiness and a smooth transition with coordination among MOE, consultants, contractors, vendors, and internal teams.

Responsibilities

• Support the daily management of facilities, infrastructure, and operational requirements.
• Coordinate maintenance, repair, and servicing works with contractors and service providers.
• Maintain records relating to maintenance schedules, defects, warranties, and follow-up actions.
• Assist with procurement processes, including sourcing quotations and vendor coordination.
• Track project timelines, outstanding tasks, and action items.
• Coordinate campus relocation and move planning with MOE, consultants, contractors, vendors, and internal departments.

Job description

Administrative Executive (Operations)

About the Role

We are seeking a proactive and detail-oriented Administrative Executive (Operations) to support the day-to-day operations of the College. This role plays a key part in estate and facilities management, contractor coordination, procurement, logistics, asset management, and operational administration.

A major focus of this position will be supporting the planning and execution of the College's transition to a new location, ensuring operational readiness and a smooth relocation process.

Key Responsibilities

Operations, Estate & Facilities Management

• Support the daily management of facilities, infrastructure, and operational requirements.
• Conduct site inspections and coordinate maintenance, repair, and servicing works.
• Liaise with contractors and service providers to ensure timely completion of operational requirements.
• Maintain records relating to maintenance schedules, defects, warranties, and follow-up actions.
• Manage inventories, operational supplies, furniture, and equipment.
• Support safety, security, fire safety, and emergency preparedness activities.
• Provide logistical and operational support for examinations, meetings, and school events.

Procurement & Administrative Support

• Assist with procurement processes, including sourcing quotations and vendor coordination.
• Prepare reports, correspondence, meeting minutes, and operational documentation.
• Track project timelines, outstanding tasks, and action items.
• Monitor contractor and vendor performance to ensure compliance with requirements.

Campus Relocation & Project Coordination

• Support planning and operational readiness for the College's move
• Coordinate with stakeholders including MOE, consultants, contractors, vendors, and internal departments

Ng Wei Jun

EA License No: 91C2918

Personnel Registration Number: R26160702