Office Operations & Admin Specialist

Charlotte Frank Limited; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Charlotte Frank Recruitment Ltd. seeks an Office Services Assistant to support daily office operations in Singapore. You will handle reprographics, mail and courier tasks, reception duties, and facility coordination to keep the office running smoothly.

The ideal candidate has at least 3 years in a professional services or financial setting, strong English communication, and may speak Cantonese or Mandarin. Expect to assist with procurement, pantry basics, and ad-hoc tasks as needed.

Qualifications

• Form 5 / High School Diploma holder or above.
• Minimum 3 years' relevant experience in a financial institution or professional services firm.
• Good spoken English; proficiency in Cantonese and Mandarin is a plus.

Responsibilities

• Provide reprographic services: printing, binding, scanning, formatting of documents and presentations.
• Manage mail, couriers, and internal/external deliveries including overseas shipments.
• Reception duties: greet visitors, answer calls, route messages.
• Coordinate office facilities: booking meeting rooms, waste sorting, procurement support.
• Prepare desks and supplies for new joiners and visitors.
• Handle basic banking errands and invoice processing.

Skills

Office administration

Time management

Communication

English proficiency

Cantonese (plus)

Mandarin (plus)

Education

High School Diploma

Tools

Microsoft Office

Google Maps

Job description

Charlotte Frank Recruitment Ltd. seeks an Office Services Assistant to support daily office operations in Singapore. You will handle reprographics, mail and courier tasks, reception duties, and facility coordination to keep the office running smoothly.

The ideal candidate has at least 3 years in a professional services or financial setting, strong English communication, and may speak Cantonese or Mandarin. Expect to assist with procurement, pantry basics, and ad-hoc tasks as needed.