Front Desk Coordinator - Visitor Experience & Admin

Charlotte Frank Limited; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Charlotte Frank Limited is seeking a professional receptionist/administrative assistant in Singapore to provide front desk greeting, admin support, and calendar coordination. You will manage meeting room bookings, handle courier deliveries, and maintain office supplies while ensuring a courteous, organized, and efficient office environment.

The role requires excellent English communication, proactive organization, and the ability to handle calls and emails with care in a fast-paced corporate

Qualifications

• Experience in receptionist, hospitality, or administrative support in a corporate or fast-paced environment.
• Proficiency in Microsoft Office and strong organizational skills.
• Proactive, organized, and highly professional with excellent English communication.

Responsibilities

• Front Office Management: Greeting visitors and clients with high professional courtesy, ensuring a positive first impression.
• Administrative Support: Assisting with general office administration, including meeting room bookings, courier deliveries, and maintaining office supplies.
• Administrative Support: Answering and directing phone calls, managing incoming emails, and handling correspondence with care.
• Operational Assistance: Liaising with facility management for office maintenance and cleanliness.
• Calendar and Logistics Support: Coordinating schedules and providing administrative support to senior staff.

Skills

Organizational skills

Communication (English)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Charlotte Frank Limited is seeking a professional receptionist/administrative assistant in Singapore to provide front desk greeting, admin support, and calendar coordination. You will manage meeting room bookings, handle courier deliveries, and maintain office supplies while ensuring a courteous, organized, and efficient office environment.

The role requires excellent English communication, proactive organization, and the ability to handle calls and emails with care in a fast-paced corporate