Office manager

Ambition Singapore; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Ambition Singapore seeks a reliable Office Assistant to join its team in Punggol, Singapore. You will underpin office operations and provide direct support to the CEO in a bilingual English-Mandarin environment.

Responsibilities include managing supplies and vendors, organizing travel, preparing materials, taking minutes, and handling confidential information with discretion. The role suits a proactive individual with strong MS Office skills.

Qualifications

• Diploma or equivalent required; relevant office experience is a plus.
• Fluent in English and Mandarin (spoken and written).
• Well-organized with high attention to detail.
• Proficient in MS Office and general office tools.
• Discreet, dependable and able to work independently.

Responsibilities

• Office Operations & Administration: manage supplies, procurement, stocking and vendor coordination.
• Executive Support to the CEO: manage daily schedule, meetings, calendar and travel arrangements.
• Prepare meeting materials, take minutes and follow up on action items.
• Coordinate travel arrangements and business itineraries; handle confidential information with discretion.
• Liaise with internal teams and external stakeholders; draft emails and correspondence; bilingual support in English and Mandarin.

Skills

Fluent in English

Fluent in Mandarin

Organizational skills

Detail oriented

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Location: Punggol, Singapore | Full Time

About the Role

We are looking for a reliable and proactive Office Assistant to join our team in Punggol, Singapore. In this role, you will be the backbone of our office operations and provide direct support to our CEO. This position is ideal for someone who is well-organized, detail-oriented, and comfortable working in a bilingual (English and Mandarin) environment.

Key Responsibilities

• Office Operations & Administration
  • Manage office supplies inventory, including procurement, stocking, and vendor coordination
  • Oversee day-to-day office operations to ensure a smooth, well-organized, and efficient working environment
  • Handle general administrative tasks, office maintenance, and logistics coordination
  • Support basic bookkeeping or expense tracking as needed
• Executive Support to the CEO
  • Assist the CEO with daily schedule management, including meeting arrangements, calendar coordination, and appointment scheduling
  • Prepare meeting materials, take minutes, and follow up on action items
  • Coordinate travel arrangements and business itineraries
  • Handle confidential information with professionalism and discretion
  • Serve as a key point of contact, liaising with internal teams and external stakeholders
  • Communicate fluently in both English and Mandarin (Chinese) to support coordination with Chinese-speaking partners, vendors, and counterparties
  • Draft and respond to emails, calls, and correspondence on behalf of the office/CEO when required

What You'll Bring

• Minimum qualification: Diploma or equivalent; relevant experience in office administration or executive support is a plus
• Fluent in English and Mandarin (spoken and written) - required for day-to-day stakeholder communication
• Strong organizational and multitasking skills with high attention to detail
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office tools
• Discreet, dependable, and able to work independently with minimal supervision