Office Manager

Adecco Portugal; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Adecco Portugal is supporting a growing regional organisation in Asia by hiring an experienced Office Manager to oversee workplace operations, facilities and employee experience initiatives. You will manage day-to-day office operations, coordinate with landlords and vendors, plan seating and workspace layouts, and support events, onboarding and health and safety.

The role demands strong organisational, negotiation and communication skills, plus the ability to work with cross-functional teams in

Qualifications

• Proven experience in office management, workplace experience, facilities management or employee engagement.

Responsibilities

• Oversee day-to-day office operations, facilities and workplace services.
• Manage relationships with landlords, building management and external vendors.
• Coordinate office maintenance, renovations, seating arrangements and workspace planning.
• Manage office supplies, access cards, equipment and onboarding logistics.
• Coordinate meetings, company events and workplace activities.
• Support workplace health, safety and emergency preparedness requirements.
• Manage office-related budgets, expenses and vendor invoices.
• Partner with HR and internal stakeholders on employee engagement initiatives.
• Plan and coordinate employee activities, celebrations, wellness programmes and company events.
• Support internal communications and workplace experience initiatives.
• Assist with gathering employee feedback and coordinating workplace improvement initiatives.

Skills

Office management

Workplace experience

Facilities management

Employee engagement

Vendor management

Stakeholder management

Communication

Negotiation

Organisational skills

Independent work

Job description

Manage workplace operations, facilities and employee experience initiatives within a growing regional organisation.

Our client is an established international organisation with a growing regional presence in Asia. They are looking for an experienced Office Manager to oversee workplace operations and support a positive employee experience.

Key Responsibilities

• Oversee day-to-day office operations, facilities and workplace services
• Manage relationships with landlords, building management and external vendors
• Coordinate office maintenance, renovations, seating arrangements and workspace planning
• Manage office supplies, access cards, equipment and onboarding logistics
• Coordinate meetings, company events and workplace activities
• Support workplace health, safety and emergency preparedness requirements
• Manage office-related budgets, expenses and vendor invoices
• Partner with HR and internal stakeholders on employee engagement initiatives
• Plan and coordinate employee activities, celebrations, wellness programmes and company events
• Support internal communications and workplace experience initiatives
• Assist with gathering employee feedback and coordinating workplace improvement initiatives

Requirements

• Proven experience in office management, workplace experience, facilities management or employee engagement
• Strong stakeholder and vendor management experience
• Good organisational and coordination skills, with the ability to manage multiple priorities
• Strong communication and negotiation skills
• Proactive approach with the ability to work independently
• Experience coordinating office moves, renovations or workplace projects would be advantageous
• Ability to work effectively with cross-functional stakeholders in a fast-paced environment