Office & Finance Operations Lead

GUARDIAN SOUTH EAST ASIA PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Guardian South East Asia Pte. Ltd. is seeking an experienced Office Manager to coordinate daily operations across finance, HR, and admin. You will support the CEO, streamline processes, and ensure compliant, efficient workflow in a Singapore office.

You will handle bookkeeping, payroll, GST filing, CRM upkeep, orders, and customer service, while maintaining ERP master data and reporting. A Diploma/Degree in Accounting or Business with 2–3+ years in similar roles is preferred.

Qualifications

• Diploma or degree in Accounting, Business, or related field.
• 2-3+ years experience in office management, finance, or operations.
• Strong understanding of Singapore accounting standards, GST, and compliance.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Highly organized with strong attention to detail.
• Ability to manage multiple responsibilities independently.
• Strong communication and interpersonal skills.
• Proactive, hands-on attitude and continuous improvement mindset.
• Experience in telematics industry is an advantage.

Responsibilities

• Oversee day-to-day office operations to ensure efficiency and smooth business functioning.
• Support the CEO with scheduling, coordination, and administrative tasks.
• Establish and improve internal processes, systems, and workflows.
• Coordinate across departments, suppliers, and partners to support business operations.
• Manage office resources, facilities, and documentation.
• Maintain accurate accounting records and day-to-day bookkeeping.
• Process payroll in line with Singapore regulations (Employment Hero).
• Manage accounts payable and receivable, including invoicing and collections.
• Perform bank reconciliations and ensure financial accuracy.
• Handle supplier invoices, expense claims, and procurement processes.
• Manage inventory costing and assist with GST filing and statutory compliance.

Skills

Excel

ERP systems

Communication skills

Organizational skills

Payroll processing

Education

Diploma/Degree in Accounting, Business, or related field

Tools

ERP systems

Excel

Job description

Guardian South East Asia Pte. Ltd. is seeking an experienced Office Manager to coordinate daily operations across finance, HR, and admin. You will support the CEO, streamline processes, and ensure compliant, efficient workflow in a Singapore office.

You will handle bookkeeping, payroll, GST filing, CRM upkeep, orders, and customer service, while maintaining ERP master data and reporting. A Diploma/Degree in Accounting or Business with 2–3+ years in similar roles is preferred.