Office Manager & Finance Executive

GUARDIAN SOUTH EAST ASIA PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Guardian South East Asia Pte. Ltd. is seeking an experienced Office Manager to coordinate daily operations across finance, HR, and admin. You will support the CEO, streamline processes, and ensure compliant, efficient workflow in a Singapore office.

You will handle bookkeeping, payroll, GST filing, CRM upkeep, orders, and customer service, while maintaining ERP master data and reporting. A Diploma/Degree in Accounting or Business with 2–3+ years in similar roles is preferred.

Qualifications

• Diploma or degree in Accounting, Business, or related field.
• 2-3+ years experience in office management, finance, or operations.
• Strong understanding of Singapore accounting standards, GST, and compliance.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Highly organized with strong attention to detail.
• Ability to manage multiple responsibilities independently.
• Strong communication and interpersonal skills.
• Proactive, hands-on attitude and continuous improvement mindset.
• Experience in telematics industry is an advantage.

Responsibilities

• Oversee day-to-day office operations to ensure efficiency and smooth business functioning.
• Support the CEO with scheduling, coordination, and administrative tasks.
• Establish and improve internal processes, systems, and workflows.
• Coordinate across departments, suppliers, and partners to support business operations.
• Manage office resources, facilities, and documentation.
• Maintain accurate accounting records and day-to-day bookkeeping.
• Process payroll in line with Singapore regulations (Employment Hero).
• Manage accounts payable and receivable, including invoicing and collections.
• Perform bank reconciliations and ensure financial accuracy.
• Handle supplier invoices, expense claims, and procurement processes.
• Manage inventory costing and assist with GST filing and statutory compliance.

Skills

Excel

ERP systems

Communication skills

Organizational skills

Payroll processing

Education

Diploma/Degree in Accounting, Business, or related field

Tools

ERP systems

Excel

Job description

Key Responsibilities

Office Management & Operations

• Oversee day-to-day office operations to ensure efficiency and smooth business functioning
• Support the CEO with scheduling, coordination, and administrative tasks
• Establish and improve internal processes, systems, and workflows
• Coordinate across departments, suppliers, and partners to support business operations
• Manage office resources, facilities, and documentation

Finance & Accounts

• Maintain accurate accounting records and day-to-day bookkeeping
• Process payroll in line with Singapore regulations (Employment Hero)
• Manage accounts payable and receivable, including invoicing and collections
• Perform bank reconciliations and ensure financial accuracy
• Handle supplier invoices, expense claims, and procurement processes
• Manage inventory costing
• Support month-end closing and financial reporting
• Assist with GST filing and statutory compliance

Sales Administration & Order Processing

• Process customer orders and issue invoices accurately
• Maintain CRM systems, sales records, and reporting
• Coordinate order fulfilment and delivery timelines
• Liaise with customers, suppliers, and logistics partners, including customs processes where required

Customer Service

• Respond to customer enquiries via phone, email, or helpdesk systems
• Ensure timely resolution of issues and maintain strong customer satisfaction

HR& Administration

• Support onboarding, employee records, and HR administration
• Assist with work pass applications and regulatory compliance
• Maintain records, filing systems, and ERP master data

Qualifications, Skills & Experience

• Diploma or Degree in Accounting, Business, or a related field
• 2-3+ years experience in office management, finance, or operations roles
• Strong understanding of Singapore accounting standards, GST, and compliance
• Proficiency in Microsoft Excel and accounting/ERP systems
• Highly organized with strong attention to detail
• Ability to manage multiple responsibilities independently
• Strong communication and interpersonal skills
• Proactive, hands‑on attitude and continuous improvement mindset
• Experience in the telematics industry is an advantage