Dynamic Office & People Operations Lead (Singapore)

CMS Law; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

CMS Law is seeking an Office Manager for its Singapore office to oversee daily operations including facilities, office administration, local finance processes and people administration. You will report to the Office Managing Partner in Singapore and collaborate with regional business services teams to maintain a professional client-centric office environment.

The role requires at least five years in a similar position, a relevant degree, and knowledge of Singapore employment law.

Qualifications

• Bachelor’s degree in Business Administration, Finance, HR or related field preferred
• At least five years’ experience in a similar position
• Meets all legal requirements to live and work in Singapore
• Experience of office management with knowledge of accounting procedures and information systems (prior experience in a law or professional services firm favoured but not essential)
• Experience of finance and HR administration, including onboarding, employee records, benefits administration and payroll coordination

Responsibilities

• Manages reception and meeting room areas
• Manages equipment, office services, and facilities—liaising with suppliers
• Maintains a professional and positive office environment
• Ensures licences and insurance policies are renewed and regulatory requirements are complied with
• Manages the firm’s relationship with the Singapore bar association and coordinates visa administration
• Keeps staff aware of office procedures such as health and safety requirements
• Provides administrative support to lawyers including diary and appointment coordination
• Prepares legal correspondence and documentation for lawyers
• General administration and record keeping duties
• Performs accounting functions as directed by the Financial Controller (billing, banking, budgeting, petty cash, accounts payable)
• Liaises with outside accountants for audits, tax returns and other reports
• Coordinates onboarding and offboarding administration and HR queries
• Prepares monthly payroll files for outsourced payroll provider and ensures payments are made
• Keeps abreast of Singapore regulatory or employment law changes affect staff

Job description

CMS Law is seeking an Office Manager for its Singapore office to oversee daily operations including facilities, office administration, local finance processes and people administration. You will report to the Office Managing Partner in Singapore and collaborate with regional business services teams to maintain a professional client-centric office environment.

The role requires at least five years in a similar position, a relevant degree, and knowledge of Singapore employment law.