OFFICE CLERK

CHEE SIN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

CHEE SIN ENGINEERING PTE. LTD. is seeking an organized Office Clerk to support field teams and office operations in Singapore. You will handle data entry, filing, and timecard collection while ensuring accuracy and timely processing of invoices.

This role requires 1+ years of clerical experience, strong typing, and proficiency with Excel, Word, email, and PDF scanners. A reliable, detail-oriented candidate will thrive in a busy construction environment.

Qualifications

• 1+ years of general office clerk or administrative experience.
• Proficiency with basic office tools (Excel, Word, email, and Adobe PDF scanner operations).
• Strong typing speed and data entry accuracy.
• Attention to detail with ability to spot discrepancies between receipts and invoices.
• High school diploma or equivalent.

Responsibilities

• Data Entry: Enter daily field logs, material quantities, and equipment hours into our tracking system.
• Filing & Scanning: Organize, scan, and maintain digital and physical files for active construction projects, blueprints, and permits.
• Invoice Matching: Collect delivery tickets from field superintendents and match them against invoices for accuracy.
• Mail & Reception: Handle incoming calls, route emails to project managers, and distribute mail and packages.
• Timecard Collection: Gather weekly timecards from field crews and check for signatures or data issues.
• Office Supply Management: Maintain office supplies and safety gear for the site office.

Skills

Data entry

Typing speed

Attention to detail

Reliability

Filing & scanning

Education

High school diploma or equivalent

Tools

Excel

Word

Adobe PDF

Job description

Core Responsibilities

• Data Entry: Enter daily field logs, material quantities, and equipment hours into our tracking system.
• Filing & Scanning: Organize, scan, and maintain digital and physical files for active construction projects, blueprints, and permits.
• Invoice Matching: Collect delivery tickets from field superintendents and match them against incoming vendor invoices to check for accuracy.
• Mail & Reception: Handle incoming phone calls, route emails to project managers, and distribute incoming mail and packages. [1, 2]
• Timecard Collection: Gather weekly timecards from field crews and check them for missing signatures or incorrect information before formatting.
• Office Supply Management: Keep the office or site trailer organized and monitor inventory to order necessary office supplies and safety gear. [1, 2]

Qualifications & Requirements

• Experience: 1+ years of general office clerk or administrative experience. Prior exposure to the construction or trades industry is preferred but not required.
• Skills: Strong typing speed and data entry accuracy. Proficiency with basic office tools (Excel, Word, email, and Adobe PDF scanner operations).
• Attention to Detail: Ability to spot discrepancies between delivery receipts and invoices.
• Reliability: Consistent attendance and a strong work ethic to support a busy field team.
• Education: High school diploma or equivalent. [1, 2, 3, 4, 5]