Administrative Assistant (Investor Relations & Office Operations), immediate opening

ACG MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ACG Management Pte. Ltd. in Singapore is seeking an Administrative Assistant to support Investor Relations coordination and general office operations.

The role combines IR meeting coordination with daily administrative duties, helping managers arrange meetings with listed companies, brokers, and external parties while maintaining a well-organised office environment. Ideal candidates will have at least 1 year in administration, strong organisational skills, and proficiency in MS Office and Google

Qualifications

• Minimum 1 year of relevant administrative and office support experience.
• Strong organisational and time-management skills, with the ability to manage multiple schedules and competing priorities.
• Attention to detail and accuracy, particularly when coordinating meeting dates, times, and participants.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office and Google Workspace.
• Proficiency in written and spoken Chinese to communicate with Chinese-speaking stakeholders.
• Comfortable communicating with internal and external stakeholders in a professional manner.
• Proactive, adaptable, and willing to learn new processes.
• Able to work independently while collaborating effectively with colleagues.
• Comfortable working in a fast-paced environment where priorities and responsibilities may change.

Responsibilities

• Coordinate and arrange corporate access meetings between portfolio managers, listed companies, brokers, and other external parties.
• Liaise with company representatives, investor relations teams, and brokers to arrange, confirm, reschedule, or cancel meetings as required.
• Manage meeting schedules and coordinate availability across multiple internal and external stakeholders.
• Prepare and distribute meeting invitations, confirmations, and relevant logistical information.
• Maintain accurate meeting records, schedules, and relevant contact information.
• Monitor incoming meeting requests and follow up promptly to ensure timely coordination.
• Assist with other IR-related administrative and coordination tasks as required.
• Provide general administrative and operational support to ensure the smooth day-to-day functioning of the office.
• Man the reception desk on a rotational basis with other members of the Administration team.
• Manage office supplies, pantry inventory, stationery, and other workplace necessities.
• Liaise with vendors, suppliers, building management, and external service providers.
• Assist with document management, filing, scanning, printing, data entry, and administrative record-keeping.
• Handle general office correspondence, incoming calls, deliveries, and visitors when required.
• Support meeting room arrangements and general office upkeep.
• Assist with employee engagement activities, company events, and team-building initiatives.
• Assist management and other departments with general administrative requests and ad hoc operational matters.
• Take on additional administrative responsibilities as business and operational needs evolve.

Skills

Organisational skills

Time management

Communication

MS Office

Google Workspace

Chinese language

Independent worker

Tools

Microsoft Office

Google Workspace

Job description

Job Description & Requirements

Location: Singapore Office

Company: ACG Management Pte. Ltd.

ACG Management Pte. Ltd. is a Singapore-based investment management firm specializing in fundamental long/short equity strategies. We operate a multi-manager platform with a strong focus on equities across selected markets. Our investment approach is driven by deep, bottom-up fundamental research and the identification of earnings surprises to generate alpha.

Job Overview:

We are seeking a proactive, organised, and adaptable Administrative Assistant to support our Investor Relations coordination and general office operations.

This is a dual-function role, with responsibilities divided between Investor Relations and Office Administration.

The successful candidate will be responsible for coordinating meetings between our portfolio managers, listed companies, and external stakeholders, while also providing administrative and operational support to ensure the smooth day-to-day functioning of the office.

The role requires strong organisational skills, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Job Description:

A. Investor Relations & Meeting Coordination

• Coordinate and arrange corporate access meetings between portfolio managers, listed companies, brokers, and other relevant external parties.
• Liaise with company representatives, investor relations teams, and brokers to arrange, confirm, reschedule, or cancel meetings as required.
• Manage meeting schedules and coordinate availability across multiple internal and external stakeholders.
• Prepare and distribute meeting invitations, confirmations, and relevant logistical information.
• Maintain accurate meeting records, schedules, and relevant contact information.
• Monitor incoming meeting requests and follow up promptly to ensure timely coordination.
• Assist with other IR-related administrative and coordination tasks as required.

B. Office Administration & Operations

• Provide general administrative and operational support to ensure the smooth day-to-day functioning of the office.
• Man the reception desk on a rotational basis with other members of the Administration team.
• Manage office supplies, pantry inventory, stationery, and other workplace necessities.
• Liaise with vendors, suppliers, building management, and external service providers.
• Assist with document management, filing, scanning, printing, data entry, and administrative record-keeping.
• Handle general office correspondence, incoming calls, deliveries, and visitors when required.
• Support meeting room arrangements and general office upkeep.
• Assist with employee engagement activities, company events, and team-building initiatives.
• Assist management and other departments with general administrative requests and ad hoc operational matters.
• Take on additional administrative responsibilities as business and operational needs evolve.

Job Requirements:

• Minimum 1 year of relevant administrative and office support experience.
• Strong organisational and time-management skills, with the ability to manage multiple schedules and competing priorities.
• Attention to detail and accuracy, particularly when coordinating meeting dates, times, and participants.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office and Google Workspace.
• Proficiency in written and spoken Chinese to communicate with Chinese-speaking stakeholders.
• Comfortable communicating with internal and external stakeholders in a professional manner.
• Proactive, adaptable, and willing to learn new processes.
• Able to work independently while collaborating effectively with colleagues.
• Comfortable working in a fast-paced environment where priorities and responsibilities may change.

Why Join Us?

Work in a collaborative and intellectually rigorous environment

Play a key role in business development

Let's Build the most attractive and passionate company in Singapore.