Office Administrator (must have WSH experience)

HAID BIOTECHNOLOGY INDUSTRY (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

HAID BIOTECHNOLOGY INDUSTRY (SINGAPORE) PTE. LTD. is seeking an organized Office Administrator to join our new startup team in Singapore. The role combines safety, licensing oversight and general administrative duties.

You will coordinate WSH training, liaise with external safety offices, manage office supplies and filing, handle communications, schedule meetings and travel, and assist in events. English and Mandarin proficiency is required.

Qualifications

• Diploma in any field required.
• At least 3 years in a similar role, especially in WSH and licensing matters.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Proactive and resourceful problem-solving.
• Fluent in English and Mandarin.
• Immediate availability preferred.
• Singaporeans/PRs only.

Responsibilities

• Manage and coordinate WSH training and fire safety matters.
• Liaise with external safety office on safety and licensing matters.
• Administer company licencing, fire safety and related compliance.
• Handle incoming/outgoing communications (phone, email, mail).
• Organize meetings, appointments and staff travel arrangements.
• Maintain filing system (physical and digital) for documents.
• Coordinate company events and maintain office readiness and security.

Skills

Organizational skills

Time management

Communication

MS Office

Administrative support

Education

Diploma

Tools

MS Office

G Suite

Job description

HAID BIOTECHNOLOGY INDUSTRY (SINGAPORE) PTE. LTD.

is looking for highly organized, proactive and detail-oriented Office Administrator to join our new startup team in Singapore.

Responsibilities:

PRIMARY ROLE

• Manage the Company’s Workplace Safety and Health and environmental matters including but not limited to organise and conduct WSH training to all staff, organise and conduct fire drill, waste management and etc.
• Liaise with external safety office on all Workplace Safety and Health and fire safety matters and etc.
• Manage and administer the Company licencing matter including but not limited to fire safety, business and/or operational and etc.

SECONDARY ROLE

• Manage and maintain office supplies, equipment and facilities, ensuring adequate stock levels and coordinating maintenance or repairs as needed.
• Provide administrative and clerical support including but not limited to handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
• Organize and schedule meetings, appointments, and travel arrangements for staff as required.
• Maintain an organized and efficient filing system, both physical and digital, for company documents and records.
• Coordinate Company events and activities to foster a positive work environment.
• Ensure office cleanliness and readiness for daily operations and visitors.
• Oversee company security service and system/ requirement
• Perform other ad-hoc administrative duties as assigned by the superior.

Requirement:

• At least Diploma in any field.
• At least 3 years proven experience in a similar role, especially in WSH and handling company’s licencing matters is an advantage
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Attention to detail and a high level of accuracy in all work.
• Proactive and resourceful approach to problem-solving.
• Good command of both verbal and written English and Mandarin to handle Chinese -English translation and liaise with Mandarin-speaking business associates in China.
• Ability to work independently and as part of a team in a fast-paced startup environment.
• Able to start immediately or short notice period preferred
• Only Singaporeans/PRs may apply.

Other Information:

• Working Hours: Mondays - Fridays (8.00 am - 5.30pm)

We regret that only short-listed candidates will be notified.

Company website: https://www.haid.com.cn/