HR & Admin Assistant

Genic (Singapore) Pte Ltd; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Genic (Singapore) Pte Ltd is seeking an HR & Admin Assistant to support the HR Manager with day-to-day HR, payroll and office administration in a fast-paced manufacturing setting.

This hands-on role suits a proactive professional with practical HR and administrative experience who can work with minimal supervision and take ownership of tasks from start to finish.

Qualifications

• Diploma or Degree in HR or related field.
• Minimum 2 years HR & administrative experience.
• Hands-on experience in Singapore work pass applications and payroll processing.
• Good working knowledge of CPF, IR8A and IR21.
• Proficient in Microsoft Office and HRIS (Info-Tech).

Responsibilities

• Handle day-to-day HR, office administration and office management activities.
• Manage Singapore work pass applications, renewals, cancellations and related documentation.
• Handle monthly payroll processing, including attendance, overtime, leave, deductions and statutory contributions.
• Maintain accurate employee, payroll and HR records and documentation.
• Support recruitment, interview coordination and onboarding of new employees.
• Manage general office operations, including office supplies, IT/equipment, facilities, housekeeping and maintenance services.
• Coordinate with building management, vendors, contractors and service providers on office and facility matters.
• Monitor office supplies and manage purchasing, inventory and related administrative expenses.
• Ensure the office is well-organised, properly maintained and operates efficiently.
• Handle employee and external enquiries professionally and confidentially.
• Liaise with relevant government agencies and external parties on HR, payroll and administrative matters.
• Ensure HR, payroll and office administration processes comply with company policies and applicable Singapore requirements.
• Maintain proper filing and documentation for compliance and audit purposes.
• Perform other HR and administrative duties as required.

Skills

Strong organisational skills

Attention to detail

Good communication skills

Self-driven

Independent working

Education

Diploma or Degree in HR/Business Administration

Tools

Microsoft Office (Excel, Word)

HRIS Info-Tech

Job description

We are seeking a responsible, self-driven and professional HR & Admin Assistant to support the HR Manager in managing day-to-day HR, payroll and office administration in our fast-paced manufacturing environment.

This is a hands-on role suited to someone who has practical HR and administrative experience, takes initiative and is able to manage assigned responsibilities with minimal supervision.

Key Responsibilities

• Handle day-to-day HR, office administration and office management activities
• Manage Singapore work pass applications, renewals, cancellations and related documentation
• Handle monthly payroll processing, including attendance, overtime, leave, deductions and statutory contributions
• Maintain accurate employee, payroll and HR records and documentation
• Support recruitment, interview coordination and onboarding of new employees
• Manage general office operations, including office supplies, IT/equipment, facilities, housekeeping and maintenance services
• Coordinate with building management, vendors, contractors and service providers on office and facility matters
• Monitor office supplies and manage purchasing, inventory and related administrative expenses
• Ensure the office is well-organised, properly maintained and operates efficiently
• Handle employee and external enquiries professionally and confidentially
• Liaise with relevant government agencies and external parties on HR, payroll and administrative matters
• Ensure HR, payroll and office administration processes comply with company policies and applicable Singapore requirements
• Maintain proper filing and documentation for compliance and audit purposes
• Perform other HR and administrative duties as required

Key Requirements

• Diploma or Degree in Human Resources, Business Administration or related field
• Minimum 2 years of relevant HR & administrative experience, preferably in a manufacturing environment
• Hands-on experience in Singapore work pass applications and payroll processing is required
• Good working knowledge of CPF, IR8A and IR21
• Familiarity with Singapore employment practices and statutory requirements
• Proficient in Microsoft Office, particularly Excel and Word and HRIS software, Info-Tech
• Hands-on, resourceful and willing to take ownership of tasks from start to completion
• Strong organisational skills with good attention to detail
• Self-driven, proactive and able to work independently with minimal supervision
• Mature, responsible and able to handle confidential information with discretion
• High level of integrity and ethical professionalism
• Good communication and interpersonal skills
• Able to work effectively in a fast-paced and dynamic manufacturing environment
• Flexible, hands-on and willing to take ownership of tasks from start to completion
• Proficiency in Mandarin will be an advantage, as the role involves regular communication with China-based counterparts and business stakeholders.
• Immediate availability or short notice is preferred.

We thank all applicants for your interest in joining GENIC Singapore.

Only shortlisted candidates will be contacted.