OFFICE ADMINISTRATOR & EXECUTIVE SECRETARY

BREWIN CONCEPTS PTE. LTD.; Singapore; Presencial; SGD 33.000 - 51.000; Jornada completa

Descripción de la vacante

Brewin Design Office in Singapore seeks a highly motivated Office Administrator to support office administration, HR-related tasks, and executive assistant duties in a growing interior design practice.

The role covers reception, travel arrangements, vendor coordination, IT liaison, file management, office maintenance, and ad-hoc duties. Requires tertiary education, excellent Excel, and strong English with superb organizational skills.

Formación

• Tertiary education with degree, diploma, or equivalent and relevant experience.
• Strong Excel skills are required.
• Excellent spoken and written English.
• Excellent organizational and multitasking abilities.

Responsabilidades

• Handle general administrative duties and HR-related tasks.
• Provide reception and front-desk support; liaise with visitors and vendors.
• Arrange travel, visas, insurance and other EA duties as required.
• Coordinate IT and AV equipment; liaise with IT vendors for maintenance.
• Assist with filing, records, and office asset management; maintain storage.

Conocimientos

Excel

Organizational skills

Multitasking

English proficiency

Office software

Educación

Degree or Diploma in related field

Descripción del empleo

Brewin Design Office is one of the leading interior design firms in Singapore, which works regionally providing services to Real Estate Developers, Hospitality Owners & Operators, Cultural Institutions, and other private clients. Our current work focuses on projects within Singapore, Japan, Hong Kong and China.

We are looking to hire a highly motivated, efficient, and hands-on Office Administrator to be part of a growing design firm and an entrepreneurial environment.

This role will encompass office administrative and HR-related tasks, as well as executive assistant duties.

Tasks & Responsibilities

1. Office Administration

• Handle all general administrative duties
• New hire procedures (set up of computers, rights access, software purchases)
• Receptionist duties, answering and directing phone calls / emails
• Attending to visitors/clients, serving refreshments
• Making office travel arrangements
• Managing stationery, office supplies, pantry supplies, and other office-related vendors
• Handling local and international courier arrangements and mailbox
• Organising and maintaining files, records and contact list management
• Organising physical assets of the firm (books, files, stationery, etc) and keeping the office organised
• Setup and maintain administrative systems
• Assist finance on filing and tracking records
• Office Maintenance
• Responsibility over office cleanliness
• Arrange for office equipment and periodic maintenance
• Organisation and maintain material library & storage
• Purchase and send out of festive gifts etc
• Arranging couriers/Lalamoves for pick ups and deliveries
• Liaise with external IT support vendor for troubleshooting, maintenance, and coordination of IT-related matters
• Provide first-line IT assistance to the team (e.g. basic troubleshooting, meeting room setup, video conferencing equipment, connectivity checks) before escalating to IT vendor when necessary
• Monitor for smooth functioning of AV/IT systems and coordinate upgrades or repairs with the IT vendor
• Other ad-hoc duties that may arise from time to time

2. Executive Assistance

• Travel arrangements for family
• Flight bookings, redemptions, paid bookings
• Hotel arrangements
• Visa applications
• Insurance applications, renewals, plan comparisons
• Other ad-hoc EA duties

Requirements

• Completion of tertiary education with degree, diploma, or equivalent with relevant working experience
• Independent and reliable with a high sense of integrity and work ethic
• Entrepreneurial spirit, and comfortable working in a dynamic office environment
• Excellent Excel skills
• Excellent spoken and written English
• Excellent organizational skills
• Ability to multitask
• Flexible and adaptable
• Good energy and attitude, with clear, organized, efficient and logical mind
• Applicants must be
• Singapore Citizens or Singapore Permanent Residents (SPR) only