Senior Admin & Facilities Operations Lead

NOVA-TECH MFG PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Nova-Tech Mfg Pte. Ltd. in Singapore seeks a Senior Admin Specialist to oversee daily administration, facilities, logistics, and event coordination.

You will coordinate vendor services, manage records, and support Top Management with professional, timely administrative execution. This role requires a Diploma or equivalent, 3–5 years in administration or facilities, and strong organizational skills. You will handle confidential information and work on-site at East Region/Changi North Crescent,

Qualifications

• Diploma or equivalent in Business Administration, Office Management, Facilities Management, Logistics, or related field
• 3–5 years in administration, facilities, logistics, or executive support
• Ability to work independently with initiative and sound judgement
• Strong organizational and time-management skills with multitasking
• Good written and verbal communication with stakeholders
• Proficient in Microsoft Office and reporting materials
• Able to handle confidential information discreetly
• Willing to work at East Region/Changi North Crescent

Responsibilities

• Manage daily office administration, facilities, supplies, and general administrative matters
• Coordinate office maintenance, cleaning, access arrangements and workplace safety
• Maintain records, filing systems and reports accurately
• Coordinate logistics including transportation, deliveries, and shipments
• Arrange customer visits, meetings, facilities, and refreshments
• Plan and coordinate company events, employee activities and visits
• Provide reliable support to Top Management and ensure timely completion of tasks
• Source vendors for administration, facilities, logistics and events
• Coordinate dormitory and accommodation matters including room allocations

Skills

Organization

Coordination

Time management

Communication skills

Independent working

Discretion / Confidentiality

Report preparation

Microsoft Office

Education

Diploma in Business Administration / Facilities Management

Tools

MS Office

Job description

Nova-Tech Mfg Pte. Ltd. in Singapore seeks a Senior Admin Specialist to oversee daily administration, facilities, logistics, and event coordination.

You will coordinate vendor services, manage records, and support Top Management with professional, timely administrative execution. This role requires a Diploma or equivalent, 3–5 years in administration or facilities, and strong organizational skills. You will handle confidential information and work on-site at East Region/Changi North Crescent,