*NEW* Workplace Experience/Office Assistant

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking a Office/Facilities Coordinator to manage the in-office experience, reception, and vendor relationships in Singapore. You will coordinate catering for lunch and events, oversee maintenance, and support with mail, deliveries, and room configurations.

You will monitor tickets, Slack messages, and emails, ensuring timely routing of requests. Excellent communication and teamwork are essential.

Qualifications

• Minimum Diploma or higher required.
• 1–3 years of experience in workplace experience coordination or similar administrative role.
• Excellent written and verbal communication and interpersonal skills.

Responsibilities

• Manage in-office experience and reception; oversee security when needed.
• Coordinate catering, office supplies, maintenance, and vendor relationships.
• Plan and execute office-wide events and internal gatherings.
• Serve as events contact; coordinate setups, deliveries, and mail.
• Monitor tickets, emails, Slack messages, and calls; route requests accordingly.
• Maintain calendars, files, and documentation on Confluence and SharePoint; provide cross-coverage.

Skills

Communication skills

Team collaboration

Independent worker

Education

Diploma or higher

Tools

Confluence

SharePoint

Job description

Job Duties:

• Managing In-Office Experience

• Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).

• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events

• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services

• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.

• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.

• Maintaining office and pantry supplies, keeping the space well-stocked and presentable

  Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint

• Providing cross-coverage for the wider facilities team when required

Requirements:

• Minimum Diploma and above

• Minimum 1-3 years of experiences a workplace experience coordinator or similar administrative role.

• Excellent communication and interpersonal skills, both written and verbal

• A. Able to work independently and as a team player when needed
  

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117