Office Coordinator

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking a Facilities/Receptionist to welcome visitors, manage the front desk, and coordinate meeting spaces.

You will act as the primary contact for queries, liaise with the APAC facilities team, and oversee vendors for cleaners, couriers and pest control. The role includes coordinating mail, deliveries and office records, and supporting travel and events. The position covers invoicing support with APAC accounting, and requires excellent organisation to

Responsibilities

• Welcome visitors and contractors, manage reception, and keep meeting rooms ready.
• Be the first point of contact for employee and visitor queries, and see each one through.
• Act as the local contact for facilities, coordinating with the APAC Facilities team.
• Manage vendors such as cleaners, couriers and pest control, and track contracts and renewals.
• Keep kitchens and shared spaces tidy and stocked, and arrange equipment servicing and access cards.
• Set up new starters, and handle mail, deliveries, supplies and office records.
• Support travel, accommodation and expenses under the APAC travel policy.
• Organise team dinners, office events, and recruiting, campus and sales events.
• Support invoice processing, vendor payments, corporate card reconciliations and month-end reporting with the APAC accounting team

Job description

• Welcome visitors and contractors, manage reception, and keep meeting rooms ready to go
• Be the first point of contact for employee and visitor queries, and see each one through
• Act as the local contact for facilities, working with the APAC Facilities team when needed
• Manage vendors such as cleaners, couriers and pest control, and track contracts and renewals
• Keep kitchens and shared spaces tidy and stocked, and arrange equipment servicing and access cards
• Set up new starters, and handle mail, deliveries, supplies and office records
• Support travel, accommodation and expenses under the APAC travel policy
• Organise team dinners, office events, and recruiting, campus and sales events
• Support invoice processing, vendor payments, corporate card reconciliations and month-end reporting with the APAC accounting team

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117