Office Administrator (Start up)

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking a proactive Receptionist/Facilities Coordinator in Singapore to welcome visitors, manage the reception area, and coordinate meeting rooms.

You will be the first point of contact for employees and visitors, helping with queries and routing requests to the APAC Facilities team as needed. You will also oversee vendors (cleaners, couriers, pest control), manage office supplies, set up new starters, assist with mail and deliveries, and support travel

Responsibilities

• Welcome visitors and contractors, manage reception, and keep meeting rooms ready to go
• Be the first point of contact for employee and visitor queries, and see each one through
• Act as the local contact for facilities, working with the APAC Facilities team when needed
• Manage vendors such as cleaners, couriers and pest control, and track contracts and renewals
• Keep kitchens and shared spaces tidy and stocked, and arrange equipment servicing and access cards
• Set up new starters, and handle mail, deliveries, supplies and office records
• Support travel, accommodation and expenses under the APAC travel policy
• Organise team dinners, office events, and recruiting, campus and sales events
• Support invoice processing, vendor payments, corporate card reconciliations and month-end reporting with the APAC accounting team

Job description

• Welcome visitors and contractors, manage reception, and keep meeting rooms ready to go
• Be the first point of contact for employee and visitor queries, and see each one through
• Act as the local contact for facilities, working with the APAC Facilities team when needed
• Manage vendors such as cleaners, couriers and pest control, and track contracts and renewals
• Keep kitchens and shared spaces tidy and stocked, and arrange equipment servicing and access cards
• Set up new starters, and handle mail, deliveries, supplies and office records
• Support travel, accommodation and expenses under the APAC travel policy
• Organise team dinners, office events, and recruiting, campus and sales events
• Support invoice processing, vendor payments, corporate card reconciliations and month-end reporting with the APAC accounting team

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117