*New* Healthcare Administration Executive - #HJZ

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a proactive Data Reporting & Administrative Coordinator for our healthcare operations team in Singapore. You will compile recurring operational reports, maintain dashboards, and ensure timely data submissions to national portals.

You will also coordinate meetings, manage communications, and organize closure documentation as part of a transition support function. Strong Excel skills and stakeholder coordination are essential.

Qualifications

• Minimum Degree in Business Administration, Business Management, Healthcare Management, Project Management, or related discipline.
• Strong organisational, analytical, and data-handling skills.
• Proficient in Microsoft Office, especially Excel.
• Meticulous, proactive, and able to manage multiple deadlines.
• Good communication and stakeholder coordination skills.
• Experience in healthcare operations, reporting, or project coordination is an advantage.

Responsibilities

• Consolidate recurring operational reports from NGEMR and related systems across outpatient, surgical, allied health and endoscopy.
• Maintain the JMC Monthly Report dashboard and assist with specialty dashboards.
• Support data submissions to NUHS KRD and MOH portals within deadlines.
• Perform data checks, flag outliers and support ad hoc reporting requests.

Skills

Organisational skills

Analytical skills

Data handling

Communication skills

Stakeholder coordination

Multi-tasking

Education

Minimum Degree in Business Administration/Management/Healthcare/Project Management

Tools

Microsoft Office

Excel

ServiceNow

Job description

Key Responsibilities

Data Reporting & Submissions

• Compile recurring operational reports from NGEMR and related systems, covering outpatient, surgical, allied health, and endoscopy data.

• Maintain the JMC Monthly Report dashboard and assist with specialty dashboards.

• Support data submissions to NUHS KRD and MOH portals within deadlines.

• Perform data checks, flag outliers, and support ad hoc reporting requests.

Administrative & Meeting Coordination

• Maintain the Operations Tracker and coordinate follow-up with relevant staff.

• Manage staff communications and raise IT access requests through ServiceNow.

• Coordinate meeting schedules, agendas, logistics, and materials.

• Draft and circulate meeting minutes and track action items.

Medical Centre Transition Support

• Follow up with departments on closure-related activities and update progress trackers.

• Organise closure records, approvals, inventories, and supporting documents.

• Collate information on contracts, vendors, purchase orders, equipment, assets, and operational services.

• Maintain organised electronic files and prepare closure status updates and presentation materials.

• Coordinate administrative communications with internal and external stakeholders.

Requirements

• Minimum Degree in Business Administration, Business Management, Healthcare Management, Project Management, or a related discipline.

• Strong organisational, analytical, and data-handling skills.

• Proficient in Microsoft Office, especially Excel.

• Meticulous, proactive, and able to manage multiple deadlines.

• Good communication and stakeholder coordination skills.

• Experience in healthcare operations, reporting, or project coordination is an advantage.