*New* Project Operations Executive | [Gov Hosp, West Area] - #HJZ

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a detail-oriented professional to handle data reporting, dashboard maintenance, and administrative coordination within a healthcare setting. You will compile reports from NGEMR and related systems, maintain dashboards, and support MOH/NHS submissions while ensuring timely delivery.

The role requires strong organisational, analytical, and data-handling capabilities, excellent Excel skills, and the ability to manage multiple deadlines while liaising with internal

Qualifications

• Minimum Degree in Business Administration, Business Management, Healthcare Management, Project Management, or a related discipline.
• Strong organisational, analytical, and data-handling skills.
• Proficient in Microsoft Office, especially Excel.
• Meticulous, proactive, and able to manage multiple deadlines.
• Good communication and stakeholder coordination skills.
• Experience in healthcare operations, reporting, or project coordination is an advantage.

Responsibilities

• Compile recurring operational reports from NGEMR and related systems, covering outpatient, surgical, allied health, and endoscopy data.
• Maintain the JMC Monthly Report dashboard and assist with specialty dashboards.
• Support data submissions to NUHS KRD and MOH portals within deadlines.
• Perform data checks, flag outliers, and support ad hoc reporting requests.
• Maintain the Operations Tracker and coordinate follow-up with relevant staff.
• Manage staff communications and raise IT access requests through ServiceNow.
• Coordinate meeting schedules, agendas, logistics, and materials.
• Draft and circulate meeting minutes and track action items.
• Follow up with departments on closure-related activities and update progress trackers.
• Organise closure records, approvals, inventories, and supporting documents.
• Collate information on contracts, vendors, purchase orders, equipment, assets, and operational services.
• Maintain organised electronic files and prepare closure status updates and presentation materials.
• Coordinate administrative communications with internal and external stakeholders.

Skills

Organisational skills

Analytical skills

Data handling

Communication

Education

Bachelor's degree or equivalent in Business/Healthcare/Project Management

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Key Responsibilities

Data Reporting & Submissions

• Compile recurring operational reports from NGEMR and related systems, covering outpatient, surgical, allied health, and endoscopy data.

• Maintain the JMC Monthly Report dashboard and assist with specialty dashboards.

• Support data submissions to NUHS KRD and MOH portals within deadlines.

• Perform data checks, flag outliers, and support ad hoc reporting requests.

Administrative & Meeting Coordination

• Maintain the Operations Tracker and coordinate follow-up with relevant staff.

• Manage staff communications and raise IT access requests through ServiceNow.

• Coordinate meeting schedules, agendas, logistics, and materials.

• Draft and circulate meeting minutes and track action items.

Medical Centre Transition Support

• Follow up with departments on closure-related activities and update progress trackers.

• Organise closure records, approvals, inventories, and supporting documents.

• Collate information on contracts, vendors, purchase orders, equipment, assets, and operational services.

• Maintain organised electronic files and prepare closure status updates and presentation materials.

• Coordinate administrative communications with internal and external stakeholders.

Requirements

• Minimum Degree in Business Administration, Business Management, Healthcare Management, Project Management, or a related discipline.

• Strong organisational, analytical, and data-handling skills.

• Proficient in Microsoft Office, especially Excel.

• Meticulous, proactive, and able to manage multiple deadlines.

• Good communication and stakeholder coordination skills.

• Experience in healthcare operations, reporting, or project coordination is an advantage.

We regret to inform that only suitable candidates will be shortlisted for an interview.