*New* Project Operations Executive - [Gov Hosp, West Area] - #HJZ

RECRUIT EXPRESS PTE LTD; Singapore; Sur place; SGD 60 000 - 90 000; Plein temps

Résumé du poste

Recruit Express Pte Ltd is seeking an Operations Data & Admin Coordinator to support reporting, data quality, and project coordination within a healthcare setting.

You will compile recurring operational reports from NGEMR and related systems, maintain dashboards, and assist with submissions to NUHS KRD and MOH portals, while coordinating meetings and managing stakeholder communications.

Qualifications

• Degree in Business Admin, Healthcare Management or related field.
• Strong organisational and analytical skills.
• Proficient in MS Excel and MS Office suite.
• Experience in healthcare operations or reporting is a plus.

Responsabilités

• Compile recurring operational reports from NGEMR and related systems.
• Maintain the Operations Tracker and assist with staff communications.
• Coordinate meeting schedules, agendas, logistics and minutes.
• Organise closure records, inventories and supporting documents for medical centre transitions.

Connaissances

Organisational skills

Analytical thinking

Data handling

MS Excel

Formation

Bachelor degree in Business Administration / Healthcare Management / Project Management

Outils

ServiceNow

NUHS portal data submissions

Description du poste

Key Responsibilities

Data Reporting & Submissions

• Compile recurring operational reports from NGEMR and related systems, covering outpatient, surgical, allied health, and endoscopy data.
• Maintain the JMC Monthly Report dashboard and assist with specialty dashboards.
• Support data submissions to NUHS KRD and MOH portals within deadlines.
• Perform data checks, flag outliers, and support ad hoc reporting requests.

Administrative & Meeting Coordination

• Maintain the Operations Tracker and coordinate follow-up with relevant staff.
• Manage staff communications and raise IT access requests through ServiceNow.
• Coordinate meeting schedules, agendas, logistics, and materials.
• Draft and circulate meeting minutes and track action items.

Medical Centre Transition Support

• Follow up with departments on closure-related activities and update progress trackers.
• Organise closure records, approvals, inventories, and supporting documents.
• Collate information on contracts, vendors, purchase orders, equipment, assets, and operational services.
• Maintain organised electronic files and prepare closure status updates and presentation materials.
• Coordinate administrative communications with internal and external stakeholders.

Requirements

• Minimum Degree in Business Administration, Business Management, Healthcare Management, Project Management, or a related discipline.
• Strong organisational, analytical, and data-handling skills.
• Proficient in Microsoft Office, especially Excel.
• Meticulous, proactive, and able to manage multiple deadlines.
• Good communication and stakeholder coordination skills.
• Experience in healthcare operations, reporting, or project coordination is an advantage.