6 Months Contract Healthcare Executive (Data Reporting/Administration) @West #HLV

Recruit Express Pte Ltd; Singapore; Sur place; SGD 40 000 - 68 000; Plein temps

Résumé du poste

Recruit Express Pte Ltd is seeking an organized Administrative & Coordination professional to support data reporting and hospital operations. You will generate reports from NGEMR, maintain dashboards, and assist in data preparation for sub-specialties.

You will handle meeting logistics, staff communications, IT service tickets, and transition-related documentation, ensuring timely, accurate information flow across departments.

Responsabilités

• Generate, compile and prepare recurring operational reports from NGEMR and related systems (outpatient, surgical workload, allied health, endoscopy) by monthly deadlines.
• Populate and maintain the Monthly Report dashboard with timely, accurate data updates.
• Assist in preparing sub-specialties dashboards by extracting and organising data.
• Support data hygiene processes and flag outliers to staff for verification.
• Assist with ad-hoc data requests as directed.
• Manage daily Operations Tracker for timely staff allocation and follow-up.
• Distribute broadcast communications to doctors and staff via email lists.
• Raise IT service tickets via ServiceNow for staff access requests.
• Prepare patient and NOK feedback graphics for staff sharing.
• Assist with meeting agenda items, logistics, minutes.
• Coordinate transition support: follow up closure activities, update trackers, compile records.
• Support compilation of contracts, PO, vendors, equipment, assets, systems, and services.
• Maintain orderly electronic filing and latest approved closure documents.
• Prepare closure status updates, meeting papers, and presentation materials using templates.
• Coordinate communications with internal/external parties using approved wording.

Description du poste

Data Reporting & Submissions

• Generate, compile, and prepare recurring operational reports from NGEMR and related systems, including outpatient, surgical workload, allied health, and endoscopy data, in accordance with stipulated monthly deadlines.
• Populate and maintain the Monthly Report dashboard by updating the relevant data tabs accurately and in a timely manner.
• Assist in the preparation of sub-specialties dashboards by extracting and organising data.
• Support data hygiene processes and flagging outliers to the relevant clinical or operations staff for verification.
• Support any other ad-hoc data requests as directed.

Administrative & Coordination Support

• Manage daily Operations Tracker to ensure timely and accurate allocation to relevant staff for follow-up.
• Send broadcast communications to doctors and staff as directed, using the appropriate email distribution lists.
• Raise IT service tickets via ServiceNow for staff access requests as and when required.
• Prepare positive patient and NOK feedback graphics for sharing with staff as and when required.

Meeting Support

• Assist with calling for agenda items and tracking matters
• Coordinate meeting logistics, including scheduling, room bookings, and preparation and distribution of meeting materials ahead of each meeting
• Draft and circulate meeting minutes

Medical Centre Transition Support

• Follow up with departments and action owners on outstanding closure activities, and update the tracker based on confirmed information.
• Assist in compiling and organising closure-related records, correspondence, approvals, inventories and supporting documents.
• Support the collation of information relating to contracts, purchase orders, vendors, equipment, assets, systems and operational services.
• Maintain an orderly electronic filing structure and ensure that the latest approved versions of closure documents are properly filed and retrievable.
• Assist in preparing closure status updates, meeting papers and presentation materials using approved templates.
• Coordinate administrative communications with internal departments and external parties using approved wording and distribution lists.