MICE Admin & Events Coordinator

605 Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Marina Bay Sands is seeking an organized administrative professional to support the MICE Integrated Services Team in Sales and MICE. You will handle contracts, pre-/post-sales processes, and maintain accurate records of customers and leads.

The role requires strong MS Office skills, attention to detail, and the ability to work in a fast-paced environment. Responsibilities include preparing contracts and proforma invoices, managing booking recaps, event orders, and Ariba-based administrative

Qualifications

• Minimum Diploma qualification.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Prior administrative experience is advantageous.
• Experience in MICE, hospitality or events is a plus.
• Good communication skills, written and spoken.

Responsibilities

• Provide admin support in the MICE Integrated Services Team for Sales and MICE.
• Support pre-sales, contracts management and post-sales processes.
• Respond promptly to business leads via email or phone.
• Maintain accurate records of customers and leads in systems.
• Assist with contracts, proforma invoices and routing.
• Manage booking recap and ensure data accuracy and policy alignment.
• Prepare Banquet Event Order summaries and distribute.
• Handle admin requirements for events via Ariba system.
• Track inventory of supplies and premiums.
• Support learning, training tracking and vendor coordination.
• Maintain confidentiality of all materials.

Skills

Administrative support

Microsoft Office

Team coordination

Customer communication

Education

Diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Marina Bay Sands is seeking an organized administrative professional to support the MICE Integrated Services Team in Sales and MICE. You will handle contracts, pre-/post-sales processes, and maintain accurate records of customers and leads.

The role requires strong MS Office skills, attention to detail, and the ability to work in a fast-paced environment. Responsibilities include preparing contracts and proforma invoices, managing booking recaps, event orders, and Ariba-based administrative