Merchandising Administrative Executive

Prime Supermarket Limited; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Prime Supermarket Limited is seeking an Administrative Support to assist the Admin Manager in delivering cross-departmental assistance and ensuring smooth operations in order fulfilment and related documentation.

Key duties include processing orders, raising PO's and invoices, generating packing lists and reports, maintaining orderly records, and liaising with suppliers to resolve issues efficiently. The role emphasizes teamwork, proactive learning, and effective communication.

Qualifications

• Proficient in MS Office applications to complete admin tasks efficiently.
• Strong written and spoken communication with team members and suppliers.
• Willingness to learn and adapt by taking on additional tasks to support operations.

Responsibilities

• Process customer orders and dispatch documents to support order fulfilment.
• Raise purchase orders and process invoices to maintain financial records.
• Generate sales orders, invoices, and packing lists for sales and shipping.
• Prepare internal documents and reports to aid decision-making and record-keeping.
• Sort, file and archive documents for organized records.
• Liaise with suppliers to place orders and resolve issues promptly.
• Perform additional administrative tasks as assigned by the line manager.

Skills

Communication

Adaptability

Team collaboration

Tools

MS Office

Job description

Job Summary

To assist the Admin Manager in providing general administrative support across departments, ensuring smooth operation and fulfillment processes.

Responsibilities

• Process customer orders and dispatch all necessary documents promptly to support order fulfillment
• Raise purchase orders and process invoices to maintain accurate financial records
• Generate sales orders, invoices, and packing lists to support sales and shipping operations
• Prepare internal documents and reports to aid departmental decision-making and record-keeping
• Sort, file, and archive documents systematically for organized record management and easy retrieval
• Liaise with suppliers to place orders, provide feedback on goods and services, and resolve issues promptly
• Perform additional administrative tasks assigned by the line manager to support team objectives

Preferred competencies and qualifications

• Use MS Office applications proficiently to complete administrative tasks efficiently
• Communicate clearly and collaborate effectively with team members and external suppliers
• Demonstrate willingness to learn and adapt by taking on tasks beyond current job scope to support operations