Maritime Admin & Crewing Coordinator

SINGTECH OFFSHORE PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

SINGTECH OFFSHORE PTE. LTD. is seeking an Admin Executive to provide daily administrative and coordination support to ensure smooth office operations. You will handle documents, records, travel arrangements and assist various departments with administrative, finance and HR matters.

The role requires 2–5 years of admin experience, strong MS Office skills, and the ability to multitask across functions while maintaining confidentiality. Based in Singapore with onsite work requirements.

Qualifications

• Diploma or equivalent qualification required in Business Administration, Human Resources, Maritime Studies or related discipline.
• 2–5 years of experience in administration, office coordination or similar role.
• Exposure to crewing, marine, offshore or shipping admin is advantageous.
• Proficient with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time-management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and priorities across functions.
• Capable of working independently while coordinating with management and other departments.

Responsibilities

• Provide day-to-day administrative and coordination support for smooth office operations.
• Manage documents and records, and maintain filing systems (physical and electronic).
• Support crewing and logistical activities, including checking seafarers’ documents and visa requirements.
• Coordinate crew travel, accommodation, transportation, deployment, joining and sign-off schedules.
• Monitor licenses, certifications and vessel documents for validity and renewals.
• Liaise with crew, port agents, travel providers, training centers and vendors.
• Assist HR administration including onboarding and leave records.
• Support purchasing by sourcing quotations and preparing documents.
• Monitor office supplies and arrange maintenance or services.
• Assist Management and other departments with administrative tasks and special assignments.

Skills

Independent worker

Office coordination

Documentation handling

Calendar & travel planning

Verbal & written English

Attention to detail

Multitasking

Confidential information handling

Maritime knowledge (beneficial)

Vendor liaison

Education

Diploma or equivalent in Business Administration or Maritime Studies

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

SINGTECH OFFSHORE PTE. LTD. is seeking an Admin Executive to provide daily administrative and coordination support to ensure smooth office operations. You will handle documents, records, travel arrangements and assist various departments with administrative, finance and HR matters.

The role requires 2–5 years of admin experience, strong MS Office skills, and the ability to multitask across functions while maintaining confidentiality. Based in Singapore with onsite work requirements.