Marine/Technical Assistant

BEYOND SHIPMANAGEMENT PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

The organization seeks a Marine HSSE/Technical Administrator to support Marine/HSSE and Technical Managers by managing technical databases, coordinating audits, and maintaining safety and operational documentation for compliant maritime operations.

Responsibilities include updating fleet databases, managing SIRE/vetting records, and assisting with ISM-related documents to ensure regulatory adherence and readiness for inspections.

Qualifications

• Diploma in Marine Technology or related field.
• Minimum two years' experience in marine HSSE and technical role.

Responsibilities

• Assist Marine/HSSE and Technical Managers in resolving daily operational issues to ensure smooth workflow.
• Update and maintain fleet technical databases, vessel particulars, and operational statistics to support accurate reporting and decision-making.
• Manage vessel SIRE and vetting databases, records, and statistics to uphold compliance and readiness for inspections.
• Support the Designated Person Ashore (DPA) by maintaining and updating ISM-related documents to ensure regulatory adherence.
• Coordinate and prepare documentation for internal and external audits to facilitate compliance verification.
• Compile and update Company and shipboard Safety Management System (SMS) manuals, procedures, and official forms to maintain operational standards.
• Organize and support Company management meetings, drills, and exercises to promote safety and preparedness.
• Provide administrative support as directed by Managers to enhance departmental efficiency.

Skills

Interpersonal skills

Team collaboration

Independent work

Communication skills

Education

Diploma in Marine Technology

Job description

Job Summary

Support Marine/HSSE and Technical Managers by managing technical databases, coordinating audits, and maintaining safety and operational documentation to ensure compliance and efficient maritime operations.

Responsibilities

• Assist Marine/HSSE and Technical Managers in resolving daily operational issues to ensure smooth workflow.
• Update and maintain fleet technical databases, vessel particulars, and operational statistics to support accurate reporting and decision-making.
• Manage vessel SIRE and vetting databases, records, and statistics to uphold compliance and readiness for inspections.
• Support the Designated Person Ashore (DPA) by maintaining and updating ISM-related documents to ensure regulatory adherence.
• Coordinate and prepare documentation for internal and external audits to facilitate compliance verification.
• Compile and update Company and shipboard Safety Management System (SMS) manuals, procedures, and official forms to maintain operational standards.
• Organize and support Company management meetings, drills, and exercises to promote safety and preparedness.
• Provide administrative support as directed by Managers to enhance departmental efficiency.

Required competencies and certifications

• Diploma in Marine Technology or a related discipline.
• Minimum two years' experience in a marine HSSE and technical role within the maritime industry.

Preferred competencies and qualifications

• Sailing experience on ships, particularly oil tankers.
• Ability to work independently and collaboratively within a team.
• Strong interpersonal and communication skills.