Marine Assistant

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

DIRECT SEARCH ASIA PTE. LTD. in Singapore seeks a maritime records coordinator to maintain and organize departmental records, oversee notices to mariners, and manage voyage documentation.

You will coordinate STS transfers, support vessel inspections, and assist travel logistics while ensuring compliance with IMO, SOLAS, MARPOL and D&A policies.

Qualifications

• Experience in vessel port clearance or tanker operations preferred.
• Knowledge of MPA port clearance procedures and Marinet portals.
• Willingness to board vessels as required.
• Strong communication and coordination with internal and external stakeholders.

Responsibilities

• Maintain and organize departmental records, correspondence, and voyage documentation.
• Distribute and monitor Notices to Mariners, circulars, and operational advisories.
• Review, verify, and process invoices related to vessel operations and departmental services.
• Manage and maintain both electronic and hardcopy maritime reference materials.
• Update and administer vessel information within HVPQ, Q88, and other vetting platforms.
• Track and maintain compliance records for IMO, SOLAS, MARPOL, and D&A policies.
• Coordinate Ship-to-Ship transfer activities, including logistics and personnel arrangements.
• Support the monitoring of vessel compliance with Health, Safety, Quality, and environmental standards.
• Maintain records of vessel incidents, casualties, operational performance, and KPIs.
• Coordinate vessel inspections conducted by Oil Majors, terminals, and internal stakeholders.
• Arrange travel and logistical support for Marine department personnel.

Skills

Communication

Coordination

Job description

Description:

• Maintain and organize departmental records, correspondence, and voyage documentation.
• Distribute and monitor Notices to Mariners, circulars, and operational advisories.
• Review, verify, and process invoices related to vessel operations and departmental services.
• Manage and maintain both electronic and hardcopy maritime reference materials.
• Update and administer vessel information within HVPQ, Q88, and other vetting platforms.
• Track and maintain compliance records for IMO, SOLAS, MARPOL, company Drug & Alcohol (D&A) policies, and other regulatory requirements.
• Coordinate Ship-to-Ship (STS) transfer activities, including logistics and personnel arrangements.
• Support the monitoring of vessel compliance with Health, Safety, Quality, and environmental standards.
• Maintain records of vessel incidents, casualties, operational performance, and key performance indicators (KPIs).
• Coordinate vessel inspections conducted by Oil Majors, terminals, and internal stakeholders.
• Arrange travel and logistical support for Marine department personnel.

Requirements:

• Prior experience in vessel port clearance, tanker operations, offshore marine activities, or related maritime operations is preferred.
• Knowledge of MPA port clearance procedures, Marinet, ICA Portals, and relevant maritime regulations.
• Willingness to board vessels whenever operationally required.
• Strong communication and coordination skills with the ability to work effectively with internal and external stakeholders.