Marine Operations Coordinator

HSM MARINE ENGINEERING PTE. LTD.; Singapore; Sur place; SGD 56 000 - 89 000; Plein temps

Résumé du poste

HSM Marine Engineering Pte. Ltd. in Singapore is seeking a Marine Operations Executive to coordinate daily project operations, manpower mobilisation, procurement, and cost tracking.

You will work with project teams, local agents, and vendors to ensure timely execution and smooth logistics. Experience in marine operations and familiarity with regulatory workflows are advantageous. This role reports to the Commercial PIC and offers a hands-on, multi-disciplinary environment within a growing

Qualifications

• Coordinate daily operational activities for ongoing and confirmed projects.
• Arrange and monitor manpower mobilisation and demobilisation.
• Collect, verify, update, and maintain daily manpower timesheets.
• Source and procure materials, equipment, and consumables for project execution.
• Follow up on vendor purchase orders, invoices, and cost records.
• Coordinate with local agents for marine logistics, permits, and related documentation.
• Prepare, compile, review, and submit QA/QC documents.
• Provide regular operational updates to the Commercial PIC.

Responsabilités

• Coordinate and manage daily operational activities for ongoing and confirmed projects.
• Liaise with the Commercial PIC to provide updates on project progress and requirements.
• Follow up on project schedules and deliverables to ensure timely execution.
• Coordinate manpower mobilisation/demobilisation and marine transport arrangements.
• Procure materials, coordinate deliveries, and ensure cost tracking and compliance.
• Coordinate with local agents and authorities for permits, transfers, and documentation.
• Maintain QA/QC documentation and ensure timely submission.
• Generate and maintain project cost records and reporting for review.

Description du poste

Job Summary

The Marine Operations Executive is responsible forcoordinating and managing the daily operational activities of ongoing andconfirmed projects, ensuring timely project execution, effective manpowermobilisation, procurement of materials, transportation arrangements, and propercost tracking. The position reports directly to the Commercial Person-in-Charge(PIC) and works closely with project teams, local vendors, local agents, andother relevant stakeholders to ensure smooth and efficient project operations.

Key Roles andResponsibilities

1. Project Operations Coordination

Coordinate and manage daily operationalactivities for ongoing and confirmed projects. Liaise with the Commercial PICto provide regular updates on project progress, operational requirements, andoutstanding matters. Follow up on project schedules, deadlines, and operationaldeliverables to ensure timely execution. Coordinate with internal departmentsand external parties to resolve operational issues and minimise project delays.

2. Manpower Mobilisation and Demobilisation

Coordinate and follow up on manpowerrequirements for project execution. Arrange and monitor manpower mobilisation anddemobilisation according to project schedules. Liaise with local agents toarrange crew transfers, ferry services, cargo launches, and other necessarymarine transportation. Ensure all required supporting documents for MPA, PSA,riding crew, and other relevant authorities or facilities are prepared andsubmitted on time.

3. Daily Timesheet Management

Collect, verify, update, and maintain dailymanpower timesheets for ongoing projects. Monitor manpower attendance, workinghours, overtime, and deployment records, where applicable. Follow up with therelevant PICs to ensure timesheets are submitted accurately and on time.Maintain proper timesheet records for project cost tracking and commercialverification.

4. Material Procurement and VendorCoordination

Liaise with local vendors and suppliers tosource and procure materials, equipment, and consumables required for projectexecution. Obtain quotations and coordinate purchase requirements in accordancewith project specifications and company procedures. Follow up on materialavailability, delivery schedules, and outstanding procurement requests. Arrangenecessary transportation and delivery of materials to the designated projectsite, vessel, or work location.

5. Purchase Order, Invoice and Cost Control

Follow up on vendor purchase orders (POs),delivery orders, invoices, and supporting documents. Coordinate with vendors,the procurement team, and the finance department to resolve outstandingdocumentation and payment matters. Update and maintain project cost records inthe respective project files. Track manpower, material, transportation, andother operational expenses against project requirements and budgets. Ensure allcost records and supporting documents are accurate, complete, and up to datefor commercial review.

6. Marine Logistics and Local AgentCoordination

Coordinate with local agents to arrangemanpower transfers, mobilisation and demobilisation, ferry services, cargolaunches, and other marine logistics. Follow up on transportation schedules,access requirements, permits, and supporting documentation. Ensure arrangementsare aligned with project timelines and applicable MPA, PSA, and siterequirements. Maintain effective communication with agents and serviceproviders to ensure smooth project execution.

7. QA/QC Documentation

Prepare, compile, review, and submitQuality Assurance and Quality Control (QA/QC) documents required for projectexecution. Coordinate with the project team and relevant personnel to obtaininspection records, checklists, certificates, reports, and otherquality-related documents, as applicable.Ensure QA/QC documentation iscomplete, properly maintained, and submitted within the required deadlines.Follow up on outstanding documents, revisions, and client comments untilclosure.

8. Reporting and Documentation

Control Provide regular operational updatesand report project-related matters to the Commercial PIC. Maintain organisedproject files containing timesheets, procurement records, vendor POs, invoices,transportation costs, and QA/QC documentation. Highlight operational delays,cost variations, manpower shortages, procurement issues, and other matters requiringmanagement attention. Ensure project records are accurate, traceable, andreadily available for commercial review, reporting, and audit purposes.

KeyObjective

To ensure that all ongoing andconfirmed projects are supported by effective operational coordination, timelymanpower mobilisation, reliable material procurement, efficient marinelogistics, accurate cost tracking, and complete QA/QC documentation, enablingprojects to be executed safely, efficiently, and within the agreed schedule andbudget