Operations Coordinator (Marine)

Direct Search Global; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Direct Search Global is seeking an Operations Coordinator to support daily marine operations and purchasing activities in Singapore. The role involves sourcing equipment and services, processing purchase orders and coordinating deliveries to vessels and customers.

Ideal candidates have 2–4 years of experience in marine operations, procurement, ship supplies or logistics, with strong negotiation and organizational skills and proficiency in English.

Qualifications

• Diploma or degree in Maritime Studies, Logistics, Supply Chain, Business Administration or a related discipline.
• Experience sourcing marine equipment, spare parts or vessel supplies is advantageous.
• Good understanding of purchasing processes, quotations, purchase orders and delivery coordination.
• Able to manage multiple orders and tight timelines with strong problem-solving skills.
• Detail-oriented with high accuracy in documentation and communications.

Responsibilities

• Coordinate day-to-day marine operational activities and respond promptly to vessel and customer requirements.
• Source marine equipment, spare parts, stores and services from approved suppliers.
• Obtain and evaluate quotations based on price, quality, availability and delivery schedules.
• Prepare purchase orders and ensure the necessary approvals are obtained.
• Coordinate deliveries with suppliers, vessels, agents, logistics providers and other stakeholders.
• Monitor order status and ensure goods and services are delivered within the required timeframe.
• Verify delivery orders, invoices and supporting documents against purchase orders.
• Maintain accurate purchasing, inventory and operational records.
• Monitor stock levels and assist with replenishment planning.
• Build and maintain effective working relationships with vendors and service providers.
• Negotiate pricing, payment terms and delivery arrangements where required.
• Resolve delivery delays, supply discrepancies and other operational issues.
• Support vendor evaluation and maintain an updated supplier database.
• Assist with cost monitoring and identify opportunities to improve procurement efficiency.
• Ensure purchasing and operational activities comply with company procedures and safety requirements.
• Provide administrative and coordination support to the operations team as required.

Skills

Negotiation

Coordination

Problem-solving

Attention to detail

MS Office

ERP systems

English proficiency

Education

Diploma or degree in Maritime Studies, Logistics, Supply Chain, Business Administration or related discipline

Tools

ERP systems

Microsoft Office

Job description

Role Overview

We are seeking an Operations Coordinator to support the daily coordination of marine operations and purchasing activities. The successful candidate will manage operational requirements, source equipment and services, process purchase orders and coordinate deliveries to vessels and customers.

This position is suitable for an organised and service-oriented professional with experience in marine operations, procurement, ship supplies or logistics.

Key Responsibilities

• Coordinate day-to-day marine operational activities and respond promptly to vessel and customer requirements.
• Source marine equipment, spare parts, stores and services from approved suppliers.
• Obtain and evaluate quotations based on price, quality, availability and delivery schedules.
• Prepare purchase orders and ensure the necessary approvals are obtained.
• Coordinate deliveries with suppliers, vessels, agents, logistics providers and other stakeholders.
• Monitor order status and ensure goods and services are delivered within the required timeframe.
• Verify delivery orders, invoices and supporting documents against purchase orders.
• Maintain accurate purchasing, inventory and operational records.
• Monitor stock levels and assist with replenishment planning.
• Build and maintain effective working relationships with vendors and service providers.
• Negotiate pricing, payment terms and delivery arrangements where required.
• Resolve delivery delays, supply discrepancies and other operational issues.
• Support vendor evaluation and maintain an updated supplier database.
• Assist with cost monitoring and identify opportunities to improve procurement efficiency.
• Ensure purchasing and operational activities comply with company procedures and safety requirements.
• Provide administrative and coordination support to the operations team as required.

Requirements

• Diploma or degree in Maritime Studies, Logistics, Supply Chain, Business Administration or a related discipline.
• 2 to 4 years of experience in marine operations, purchasing, procurement, ship supplies or logistics.
• Previous experience sourcing marine equipment, spare parts or vessel supplies would be advantageous.
• Good understanding of purchasing processes, quotations, purchase orders and delivery coordination.
• Able to manage multiple orders and operational requirements within tight timelines.
• Strong negotiation, coordination and problem-solving skills.
• Detail-oriented with a high level of accuracy in documentation.
• Proficient in Microsoft Office and purchasing or ERP systems.
• Strong written and verbal communication skills in English.
• Able to work independently and respond to urgent operational requirements when necessary.