Marine Assistant (Shipmanagement)

Direct Search Global; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Direct Search Global is seeking a Marine Assistant to provide administrative and operational support to the Marine Manager and Marine Superintendents in day-to-day vessel management. You will assist with vessel reporting, KPI data collection, and documentation processes to support ship operations.

The role requires an organised, detail-oriented individual with a maritime background and proficiency in MS Office.

Qualifications

• Diploma or degree in Maritime Studies, Nautical Studies, Shipping, Business Administration or a related discipline.
• 1-3 years of experience in ship management, vessel operations or maritime administration would be advantageous.
• Fresh graduates with relevant maritime qualifications may also be considered.
• Familiarity with vessel questionnaires, Q88, KPI reporting or ship-management documentation would be beneficial.

Responsibilities

• Provide daily administrative and operational support to the Marine Manager and Marine Superintendents.
• Assist with monitoring vessel operations and follow up on outstanding matters with vessels.
• Compile month-end vessel operational and performance reports.
• Collect, review and consolidate vessel KPI data for management reporting.
• Maintain records relating to vessel performance, incidents, inspections and operational matters.
• Complete and update vessel questionnaires, including Q88 and other customer or charterer documentation.
• Coordinate with vessel personnel to obtain accurate and timely operational information.
• Assist with preparing reports, presentations, correspondence and meeting materials.
• Maintain vessel certificates, records and marine documentation in the relevant systems.
• Track the status of inspections, audits, observations and corrective actions.
• Support preparations for internal audits, external inspections and vessel visits.
• Assist with updating operational procedures, forms and document-control records.
• Liaise with Technical, HSEQ, Crewing and Operations teams on vessel-related requirements.
• Maintain departmental databases, filing systems and document registers.
• Perform other marine operations and administrative duties assigned by management.

Skills

Numerical skills

Analytical skills

Detail-oriented

Report compilation

Education

Diploma or degree in Maritime Studies/Shipping

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Role Overview

We are seeking a Marine Assistant to provide administrative and operational support to the Marine Manager and Marine Superintendents in the day-to-day management of vessels. The successful candidate will assist with vessel reporting, performance monitoring, documentation and the completion of vessel questionnaires. This role is suitable for an organised and detail-oriented individual looking to develop a career in ship management and marine operations.

Key Responsibilities

• Provide daily administrative and operational support to the Marine Manager and Marine Superintendents.
• Assist with monitoring vessel operations and follow up on outstanding matters with vessels.
• Compile month-end vessel operational and performance reports.
• Collect, review and consolidate vessel KPI data for management reporting.
• Maintain records relating to vessel performance, incidents, inspections and operational matters.
• Complete and update vessel questionnaires, including Q88 and other customer or charterer documentation.
• Coordinate with vessel personnel to obtain accurate and timely operational information.
• Assist with preparing reports, presentations, correspondence and meeting materials.
• Maintain vessel certificates, records and marine documentation in the relevant systems.
• Track the status of inspections, audits, observations and corrective actions.
• Support preparations for internal audits, external inspections and vessel visits.
• Assist with updating operational procedures, forms and document-control records.
• Liaise with Technical, HSEQ, Crewing and Operations teams on vessel-related requirements.
• Maintain departmental databases, filing systems and document registers.
• Perform other marine operations and administrative duties assigned by management.

Requirements

• Diploma or degree in Maritime Studies, Nautical Studies, Shipping, Business Administration or a related discipline.
• 1-3 years of experience in ship management, vessel operations or maritime administration would be advantageous.
• Fresh graduates with relevant maritime qualifications may also be considered.
• Familiarity with vessel questionnaires, Q88, KPI reporting or ship-management documentation would be beneficial.
• Good understanding of basic vessel operations and maritime terminology.
• Strong numerical, analytical and report-compilation skills.
• Organised, detail-oriented and able to manage multiple deadlines.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Able to communicate effectively with shore-based teams and vessel personnel.
• Able to work independently while supporting a wider marine team.