MARINE EXECUTIVE – MARINE DEPARTMENT

UNITED SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 56,000 - 61,000; Full time

Job summary

UNITED SHIP MANAGEMENT PTE. LTD. is seeking a Marine Executive in Singapore to support the Marine Department and Superintendents in day-to-day fleet management.

The role focuses on maintaining vessel certificates, supporting audits, and coordinating with Class, Flag State and external parties. A diploma/degree in maritime disciplines and at least 2 years of related experience are required for this long-term opportunity.

Qualifications

• Diploma or Degree in Maritime Studies, Nautical Studies, Marine Engineering, Shipping or related discipline.
• Minimum 2 years of relevant working experience in ship management, marine operations or maritime industry.
• Experience in ship management company is highly preferred.
• Practical experience in vessel documentation and coordination with vessels, Class, Flag State or other stakeholders.
• Familiarity with ISM, ISPS, SOLAS, MARPOL, STCW and related maritime requirements.
• Experience in audits, inspections, surveys and vetting is an advantage.
• Experience in tanker operations, FSU operations or OCIMF/SIRE matters is an advantage.
• Good command of written and spoken English.

Responsibilities

• Provide marine and documentation support to the Marine Department and Marine Superintendents.
• Maintain and monitor vessel certificates, statutory documents and marine records.
• Follow up with vessels, Masters and relevant parties on outstanding documents and submissions.
• Coordinate with Class, Flag State, agents and other parties on vessel matters.
• Prepare and maintain marine reports, checklists, forms and correspondence.
• Assist in audits, inspections, surveys and vetting activities.
• Maintain records relating to ISM, ISPS, SOLAS, MARPOL, STCW, Class and Flag State requirements.
• Monitor the validity and renewal of vessel certificates and documentation.
• Maintain filing and document control for vessel records.

Skills

English proficiency

Documentation management

Organizational skills

Interpersonal skills

Communication

Education

Maritime/ Nautical Studies

Job description

Employment Type: Full-time
Working Location: Singapore
Salary: S$5,000 – S$5,500 per month, depending on qualifications and relevant experience

About Us

We are a Singapore-based ship management company managing a diverse fleet of approximately 20 vessels, including FSUs, Oil Tankers, Chemical Tankers, Bulk Carriers and Container Vessels.

We are looking for an experienced and motivated Marine Executive to join our Marine Department and provide effective support to our Marine Superintendents in the day-to-day management of our fleet.

This is a long-term career opportunity for a candidate who is looking to develop further in ship management and marine operations and become a key support to the Marine Superintendents.

Key Responsibilities

• Provide marine and documentation support to the Marine Department and Marine Superintendents.
• Maintain and monitor vessel certificates, statutory documents and marine records.
• Follow up with vessels, Masters and relevant parties on outstanding documents and submissions.
• Assist in coordinating with Class, Flag State, agents and other external parties on vessel-related matters.
• Prepare and maintain marine reports, checklists, forms, correspondence and other operational documentation.
• Assist in documentation and preparation for internal and external audits, inspections, surveys and vetting activities.
• Assist in maintaining and updating records relating to ISM, ISPS, SOLAS, MARPOL, STCW, Class and Flag State requirements.
• Assist in monitoring the validity and renewal of vessel certificates and statutory documentation.
• Maintain proper filing and document control for vessel records and correspondence.
• Assist Marine Superintendents in preparing reports, meeting materials and other marine-related documents.
• Follow up on action items and outstanding matters with vessels and relevant parties.
• Maintain and update vessel information in the company's systems.
• Provide effective day-to-day support to the Marine Superintendents and assist them in coordinating and following up on vessel-related matters.
• Perform other duties and projects assigned by the Marine Department.

Requirements

• Diploma or Degree in Maritime Studies, Nautical Studies, Marine Engineering, Shipping or a related discipline.
• Minimum 2 years of relevant working experience in ship management, marine operations or the maritime industry.
• Previous experience working in a ship management company will be highly preferred.
• Practical experience in vessel documentation and coordination with vessels, Class, Flag State or other maritime stakeholders.
• Familiarity with ISM, ISPS, SOLAS, MARPOL, STCW and relevant maritime requirements.
• Experience in preparing for or supporting audits, inspections, surveys and/or vetting will be an advantage.
• Experience in tanker operations, FSU operations or handling of OCIMF/SIRE-related matters will be an advantage.
• Good command of written and spoken English.
• Strong organisational and document management skills.
• Meticulous, responsible and able to follow up on matters independently.
• Good communication and interpersonal skills.
• Able to work effectively with colleagues, vessels and external parties from different nationalities.

Only shortlisted candidates will be notified.