Marine Assistant

Direct Search Global; Singapore; On-site; SGD 27,000 - 47,000; Full time

Job summary

Direct Search Global is seeking an administrative professional to provide direct operational and administrative support to the Marine Manager and Superintendents in Singapore. The role involves assisting with vessel operations, documentation, reporting, audits, and daily coordination to ensure smooth vessel management.

The ideal candidate will have 1–2 years of experience in vessel operations or maritime administration, with a minimum qualification of O-Level/ITE/Diploma and proficiency in MS

Qualifications

• Proficient with MS Office applications (Excel, Word, PowerPoint).
• Ability to interpret vessel operations documentation and reports.
• Strong organizational and time management skills.

Responsibilities

• Support Marine Manager and Superintendents with vessel operations administration.
• Coordinate and follow up on Port State Control and Flag State inspections.
• Prepare and consolidate month-end reports and vessel KPIs.
• Complete Vessel Questionnaires and related documentation.
• Assist with internal and external audit reports and action tracking.
• Handle day-to-day operational and administrative matters related to vessel management.

Skills

MS Office

Education

O-Level/ITE/Diploma or equivalent

Tools

MS Office

Job description

Role Overview:

Provide administrative and operational support to the Marine Manager and Superintendents, assisting with vessel operations, compliance documentation, reporting, audits, and daily coordination to ensure smooth and efficient vessel management.

Responsibilities:

• Provide direct operational and administrative support to the Marine Manager and Superintendents in managing vessel operations.

• Coordinate and follow up on Port State Control (PSC) and Flag State inspections, including the necessary documentation and records.

• Prepare and consolidate month-end reports and vessel Key Performance Indicators (KPIs).

• Complete and maintain Vessel Questionnaires and related documentation.

• Assist with internal and external audit reports, including tracking and following up on outstanding action items.

• Handle and coordinate day-to-day operational and administrative matters related to vessel management.

Requirements:

• Minimum O-Level, ITE, Diploma, or equivalent qualification.
• 1–2 years of relevant experience in vessel operations, maritime administration, or a related field is preferred.
• Candidates with less experience but the right qualifications and a willingness to learn may also be considered.
• Ability to work independently while also contributing effectively as part of a team.
• Proficient in Microsoft Office applications.