Manager (Logistics) - Pasir Ris

MINDEF; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

MINDEF in Singapore seeks an experienced administrator to provide infrastructure, finance and logistics support across the Institute. You will lead and coordinate Service Support Groups, deploying them to Training Centres as needed.

You will manage staff performance, ensure audit readiness, oversee end-to-end financial transactions, and maintain institute facilities and equipment. The role requires strong planning, organisation and people leadership to deliver reliable support.

Qualifications

• Education in Logistics or Finance is preferred.
• At least 3 years of relevant experience in logistics, finance, and/or training-related positions is preferred.
• Organised and meticulous, with the ability to track and manage multiple ongoing processes concurrently.
• Strong interpersonal skills and confidence in leading a diverse group of permanent staff.
• Ability to conduct forward planning and ensure system discipline in routine procedures.

Responsibilities

• Lead and manage permanent staff within the section, including the Service Support Groups, by planning and allocating work, and conducting regular performance reviews.
• Ensure readiness for annual infrastructure and logistics audits, oversee remedial actions arising from audit findings.
• Coordinate with Integrated Facilities Management for upkeep of infrastructure through regular inspections.
• Oversee the timely and accurate processing of all end-to-end financial transactions, ensuring prudent expenditure and compliance with prevailing guidelines.
• Prepare the Institute for annual finance audits and oversee remedial actions arising from audit findings.
• Ensure proper management and accounting of all controlled equipment and general equipment.
• Ensure proper maintenance of institute-owned platforms, outfield-based or special-to-type training areas, and facilities.

Skills

Staff leadership

Planning & organisation

Interpersonal skills

Forward planning

Audit readiness

Education

Logistics or Finance education

Job description

What the role is:

You will be responsible for providing infrastructure, finance, and logistics support to the Institute. You will manage and consolidate all related work across the Institute, as well as lead and manage the Service Support Groups, deploying them forward to the Training Centres where necessary.

What you will be working on:

• Lead and manage permanent staff within the section, including the Service Support Groups, by planning and allocating work, and conducting regular performance reviews
• Ensure readiness for annual infrastructure and logistics audits, oversee remedial actions arising from audit findings
• Coordinate with Integrated Facilities Management for the upkeep of infrastructure through regular inspections
• Oversee the timely and accurate processing of all end-to-end financial transactions, ensuring prudent expenditure and compliance with prevailing guidelines
• Prepare the Institute for annual finance audits and oversee remedial actions arising from audit findings
• Ensure the proper management and accounting of all controlled equipment and general equipment
• Ensure the proper maintenance of institute-owned platforms, outfield-based or special-to-type training areas, and facilities

Challenge(s)

• Managing a wide scope of responsibilities across infrastructure, finance, and logistics functions simultaneously
• Maintaining oversight of multiple ongoing tasks to ensure they are processed in a timely and accurate manner in accordance with prevailing policies

What we are looking for:

• Education in Logistics or Finance is preferred
• At least 3 years of relevant experience in logistics, finance, and/or training-related positions is preferred
• Organised and meticulous, with the ability to track and manage multiple ongoing processes concurrently
• Strong interpersonal skills and confidence in leading a diverse group of permanent staff
• Ability to conduct forward planning and ensure system discipline in the fulfilment of routine procedures (Applicants with no experience may apply.)

Appointment will be commensurate with your experience. Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor. The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.