Senior Executive (Admin) - Pasir Laba

MINDEF; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

MINDEF is seeking a dedicated Course Administrator to support Specialist Cadet Courses across Foundation, Professional and Joint Terms, as well as HR management for three Specialist Cadet Schools.

You will plan course runs, assign trainees, handle in-processing/out-processing, and oversee documentation, leaves, and course results.

Qualifications

• Education in HR Management, Business Administration, or a related field is preferred.
• At least 5 years of relevant experience is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills; able to present insights to senior leadership.
• Ability to manage diverse stakeholders across internal and external groups.

Responsibilities

• Plan and manage course administration, including the creation of course runs, trainee assignment, and the coordination of in-processing and out-processing activities
• Manage documentation, leave and medical submissions, and the collation of course results
• Oversee overseas training flight administration and the management of associated allowances
• Coordinate and engage effectively with internal and external stakeholders to ensure smooth course and administrative operations
• Serve as the designated Acceptance Officer for all relevant procurements

Skills

MS Office

Written & Verbal Communication

Stakeholder Management

Course Administration

Education

HR Management / Business Administration

Job description

What the role is:

You will support in the course administration of Specialist Cadet Courses across Foundation, Professional and Joint Terms, as well as the Human Resource Management of three Specialist Cadet Schools.

What you will be working on:

• Plan and manage course administration, including the creation of course runs, trainee assignment, and the coordination of in-processing and out-processing activities
• Manage documentation, leave and medical submissions, and the collation of course results
• Oversee overseas training flight administration and the management of associated allowances
• Coordinate and engage effectively with internal and external stakeholders to ensure smooth course and administrative operations
• Serve as the designated Acceptance Officer for all relevant procurements

Challenge(s)

Managing diverse tasks across manpower and finance functions simultaneously, while coordinating with complex stakeholder groups within time-sensitive environments

What we are looking for:

• Education in Human Resource Management, Business Administration, or a related field is preferred
• At least 5 years of relevant experience is preferred
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Strong written and verbal communication skills, with the ability to present insights clearly to senior leadership
• Ability to manage diverse stakeholders effectively across internal and external groups

Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor. The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.