Manager, IFM Bid Management & Vendor Solutions

Ops Tech & PMP; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Ops Tech & PMP is seeking a Bid Manager to steer end-to-end IFM tenders in Singapore. You will lead cross-functional teams to develop integrated delivery models, manage supplier RFQs, and validate costings and commercial assumptions.

The role requires strong negotiation skills, stakeholder engagement, and governance leadership to deliver compelling proposals within tight deadlines. You will coordinate with operations, finance, and legal teams and support post-award mobilisation.

Qualifications

• Experience leading cross-functional bid teams in a formal procurement or FM environment.
• Strong ability to develop and articulate commercial strategies for tenders.
• Proven track record in negotiations with vendors and partners.

Responsibilities

• Review IFM tender documents to define service scope, assets, manpower, and pricing.
• Lead cross-functional teams to develop an integrated bid delivery model.
• Manage RFQ processes for OEMs and service partners with clear commercial comparisons.
• Own bid cost models covering manpower, equipment, maintenance, mobilisation and overheads.
• Negotiate scope, rates, service levels, payment terms and warranties.
• Establish bid governance, schedules, and ensure compliance with client requirements.
• Prepare clear technical and commercial content including value-for-money narratives.
• Coordinate with operations, procurement, finance, legal, HR, and safety teams.
• Build a network of vendors and market intelligence for future bids.
• Lead risk assessment, due diligence, and issue escalation for tender decisions.
• Represent the bid team in client interactions and contract negotiations.
• Oversee post-award handover and mobilisation to operations teams.

Skills

Bid management

Negotiation

Stakeholder engagement

Vendor management

Costing and budgeting

Job description

• Bid Qualification and Tender Analysis: Review IFM tender documents in detail to identify the service scope, asset coverage, manpower requirements, performance standards, service levels, key performance indicators, statutory and contractual obligations, pricing schedules, submission instructions, evaluation criteria, risks and dependencies.
• IFM Solution and Bid Strategy: Lead cross-functional teams in developing an integrated, outcome-based delivery model covering hard services, soft services, specialist systems, lifecycle maintenance, helpdesk, manpower, technology enablement, sustainability initiatives and mobilisation.
• Vendor and Specialist Quotation Management: Lead the request-for-quotation process for OEMs, specialist contractors and service partners, ensuring complete coverage of the tender requirements and a clear basis for commercial comparison.
• Commercial Development and Costing: Own the development and validation of bid cost models covering manpower, equipment, consumables, subcontracted services, planned and reactive maintenance, mobilisation, contingency, overheads and lifecycle costs.
• Negotiation and Contract Alignment: Negotiate scope, rates, service levels, payment terms, warranties, liabilities and performance commitments with vendors.
• Bid Governance and Leadership: Establish the bid workplan, roles, governance cadence and decision milestones for assigned workstreams. Manage bid inputs, clarification logs, compliance matrices, approval workflows, submission schedules and version control. Guide team members, resolve cross-functional issues and ensure all vendor and commercial submissions meet client requirements, corporate governance standards and applicable Singapore regulatory expectations.
• Proposal Development: Prepare clear and persuasive technical and commercial content, including sourcing strategies, vendor management plans, mobilisation approaches, service delivery narratives, innovation proposals, risk mitigation measures and value-for-money justifications.
• Stakeholder and Team Leadership: Lead coordination across bid management, operations, procurement, finance, legal, human resources, technology, sustainability and health and safety teams. Build alignment on the solution, commercial assumptions, risks and commitments; influence senior stakeholders; and coach team members to deliver a coherent IFM proposal within demanding timelines.
• Vendor Ecosystem and Market Intelligence: Develop and maintain a qualified network of OEMs, specialist contractors and service partners. Keep an updated repository of capabilities, accreditations, pricing benchmarks, innovation offerings, capacity and performance history to support future bids.
• Risk, Clarification and Due Diligence: Lead vendor due diligence and support tender clarifications, site surveys and solution workshops. Identify commercial, operational, supply-chain and mobilisation risks, assign mitigation actions and escalation material issues for decision.
• Client Engagement and Negotiation: Represent the bid workstream in client presentations, tender interviews, clarification meetings, best-and-final-offer exercises and contract negotiations. Communicate the proposed operating model, commercial position, vendor strategy and delivery commitments with confidence and accuracy.
• Post-Award Handover and Mobilisation:Ensure a structured handover of committed scope, pricing, assumptions, risks and vendor agreements to the mobilisation and operations teams. Support final subcontract awards and closure of outstanding commercial actions.