Senior Executive (Admin) - Navy

MINDEF; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

MINDEF in Singapore is seeking a capable administrator to oversee diverse tasks across administration, logistics, and finance while ensuring policy compliance. You will work with stakeholders to manage manpower, security, and registry systems, serving as Secretary to the Director when needed.

The role requires independent initiative, experience in MINDEF/SAF environments preferred, and strong knowledge of HR and financial governance.

Qualifications

• Education in Human Resource, Business Administration or related field preferred.
• At least 5 years of experience in administration, finance and logistics.
• Ability to work independently and take initiative.

Responsibilities

• Oversee the registry system, including dissemination of administrative information and management of the Knowledge Management system.
• Manage and account for office supplies and equipment in compliance with logistics governance requirements.
• Manage manpower matters, including in/out-processing for personnel.
• Manage finance-related matters and ensure compliance with finance policies.
• Manage security matters of the unit.
• Assume the role of Secretary to the Director.
• Keep in tune with HR, finance and logistics policies in the organisation.
• Maintain knowledge of electronic HR and administrative systems and conduct sharing sessions.
• Review internal processes to ensure efficient daily workflow across administration, finance, logistics and security.
• Collaborate with HR, finance and logistics practitioners and participate in ceremonial tasks when required.

Skills

Administration

Logistics

Finance

Stakeholder management

Education

Diploma in HR/Business Administration

Job description

What the role is:

You undertake administration, logistics, finance and security administration tasks for the unit. You also work closely with relevant stakeholders to ensure that all administrative, logistics and finance matters are accounted for.

What you will be working on:

• Oversee the registry system, including the dissemination of relevant administrative information and management of the Knowledge Management system
• Manage and account for office supplies and equipment in compliance with logistics governance requirements
• Manage manpower matters, including in/out-processing for personnel
• Manage finance-related matters and ensure compliance with finance policies
• Manage security matters of the unit
• Assume the role of Secretary to the Director
• Challenge(s)
• Keeping in tune with the myriad of Human Resource (HR), finance and logistics policies in the organisation
• Maintaining good working knowledge of the numerous electronic HR and administrative systems, and conducting regular sharing sessions with other employees to level up their understanding of these platforms
• Periodically reviewing internal work procedures and processes to ensure effective and efficient daily workflow across administration, finance, logistics and security
• Working closely with other practitioners and adopting best HR practices in the Republic of Singapore Navy (RSN), including representing the RSN in HR administrative and ceremonial tasks when required

What we are looking for:

• Education in Human Resource, Business Administration or a related field is preferred
• At least 5 years of relevant experience in administration, finance and logistics, preferably in a MINDEF/SAF environment; candidates without a diploma but with relevant MINDEF/SAF experience and supervisory experience in administration, finance or logistics may be considered
• Work independently and take initiative in managing responsibilities

Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor.The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.