Senior Executive (Training Coordination & Resource Management) - Nee Soon

MINDEF; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

MINDEF in Singapore is seeking a Training Resources Coordinator to support training schools and centres within the Training Institute. You will coordinate resources, manage contracts, and act as liaison for training contracts, including sourcing manpower for exercises and attachments.

You will forecast resource needs, maintain training support packages, and ensure alignment across subunits while complying with procedures and audits.

Qualifications

• Education in Resource Management, Training Coordination, Plans, or a related field is preferred.
• At least 5 years of relevant experience coordinating training resources and activities, and/or managing the planning, utilisation, and administration of contracts.
• Organised and meticulous.
• Ability to track and manage multiple ongoing processes concurrently.
• Strong system discipline in the fulfilment of routine procedures.
• Only shortlisted candidates will be notified.

Responsibilities

• Perform work planning, accounting for integration and overlaps in training across subunits.
• Forecast and deconflict training resources in the annual work plan.
• Update and manage training support packages.
• Forecast and submit annual resource requirements across the Army.
• Attend Training Area Coordination meetings and assist in ensuring training areas are cleared for the TI's utilisation when required.
• Perform maintenance, preparation, and recovery of the physical fitness testing systems.
• Manage booking and utilisation for training contracts, administer and process service reports and payment documents, provide analysis and feedback for contract variations or new contracts, and facilitate audits.
• Coordinate and manage routine matters, including training publications, manpower support, and administrative planning.

Skills

Resource management

Training coordination

Contract management

Attention to detail

Multitasking

Education

Resource management / Training coordination studies

Job description

What the role is:

You will coordinate training resources and activities to support training conducted by the training schools and centres within the Training Institute (TI), while serving as the contract liaison officer for training contracts and managing ad-hoc requirements such as sourcing manpower support for exercises and attachments.

What you will be working on:

• Perform work planning, accounting for integration and overlaps in training across subunits
• Forecast and deconflict training resources in the annual work plan
• Update and manage training support packages
• Forecast and submit annual resource requirements across the Army
• Attend Training Area Coordination meetings and assist in ensuring training areas are cleared for the TI's utilisation when required
• Perform maintenance, preparation, and recovery of the physical fitness testing systems
• Manage booking and utilisation for training contracts, administer and process service reports and payment documents, provide analysis and feedback for contract variations or new contracts, and facilitate audits
• Coordinate and manage routine matters, including training publications, manpower support, and administrative planningChallenge(s)- Developing familiarity with a wide scope of training activities in order to track, coordinate, and deconflict multiple ongoing training activities within the TI, ensuring that all training requirements are met

What we are looking for:

• Education in Resource Management, Training Coordination, Plans, or a related field is preferred
• At least 5 years of relevant experience in coordinating training resources and activities, and/or managing the planning, utilisation, and administration of contracts is preferred
• Organised and meticulous
• Ability to track and manage multiple ongoing processes concurrently
• Strong system discipline in the fulfilment of routine procedures
• Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor.The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.